Bookkeeper

Description We are looking for a detail-focused Bookkeeper to support the daily financial operations of a residential condominium community. This contract opportunity with potential for a long-term role is ideal for someone who enjoys keeping records organized, managing billing activity, and ensuring transactions are processed accurately and on time. The position works closely with residents, vendors, and internal partners while helping maintain dependable accounting records and smooth month-end activity.

Responsibilities:

• Oversee routine bookkeeping tasks for a condominium property portfolio consisting of roughly 200 residential units.
• Create and distribute resident billing statements, assessments, and related invoices with a high level of accuracy.
• Track outstanding receivables, follow up on past-due balances, and support collection efforts in a thorough manner.
• Post deposits, maintain payment records, and assist with balancing bank activity against accounting entries.
• Examine vendor bills, assign correct coding, and prepare approved invoices for timely payment processing.
• Maintain organized general ledger records and supporting financial documentation across accounting systems.
• Assist with monthly reconciliations for bank accounts and other key balances to help ensure accurate reporting.
• Support payroll processing and related administrative accounting activities using designated systems and tools.
• Update and manage financial data in QuickBooks and Buildium while monitoring expenses, payments, and account activity.
• Contribute to month-end close tasks, financial reporting preparation, and communication regarding billing or payment questions. Requirements
• At least 3 years of bookkeeping or accounting support experience, ideally within property management, condominium associations, or a similar environment.
• Practical experience handling accounts payable, accounts receivable, invoicing, collections, deposits, and payroll support.
• Working knowledge of QuickBooks and Buildium for day-to-day accounting and record maintenance.
• Solid understanding of core accounting practices, including reconciliations and general ledger accuracy.
• Strong attention to detail with the ability to process financial information carefully and consistently.
• Ability to manage multiple deadlines and priorities in a fast-paced onsite work setting.
• Effective written and verbal communication skills for interacting with residents, vendors, and internal stakeholders.
• Proficiency with Microsoft Excel and other Microsoft Office applications.

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