Bookkeeper Jobs in Boca Raton,FL,US

Now Hiring:

Part-Time Bookkeeper (Gas Station & Convenience Retail)

Schedule:

Part-Time; 10-20 hours per week

Location:

Boca Raton, Florida Are you a detail-driven bookkeeper who thrives in a fast-paced, high-volume environment? Do you enjoy not just recording numbers-but ensuring they are accurate, verified, and telling the right story? We are seeking a Part-Time Bookkeeper to support the financial operations of a dual-location convenience store and gas station business. This role goes beyond basic bookkeeping-you will play a key role in maintaining financial accuracy, controlling processes, and identifying discrepancies across multiple revenue streams including retail, fuel, and lottery. This is an ideal opportunity for someone who enjoys working independently, using modern tools, and building organized, efficient systems. What You'll Do Manage daily bookkeeping in QuickBooks, including transaction coding, reconciliations, and journal entries Reconcile daily sales across POS systems, fuel reports, lottery activity, and deposits Monitor and reconcile cash, credit card batches, and armored (Loomis) deposits Process weekly payroll (15-20 employees) using ADP and ensure payroll tax compliance Manage vendor invoices using a structured system: Collect and organize invoices daily Match invoices to delivery confirmations Track and follow up on missing invoices Maintain accurate vendor aging reports Perform monthly vendor statement reconciliations to identify missing or duplicate charges Track and reconcile fuel purchases, gallons sold, and gross margins Track and reconcile lottery activity (sales, payouts, and commissions) Assist with inventory and cost of goods tracking for deli and convenience store operations Prepare weekly financial summaries, including sales, margins, labor %, and key variances Maintain clean, accurate, and audit-ready financial records Utilize tools such as Hubdoc and automation/AI systems to streamline workflows Identify discrepancies, investigate issues, and recommend process improvements Collaborate with ownership and external accountants as needed What You Bring 3+ years of bookkeeping experience (required) Hands-on experience with QuickBooks Online and ADP (required) Experience in gas stations, convenience stores, or high-volume retail environments (required) Strong understanding of cash handling, multi-revenue stream reconciliation, and vendor management High attention to detail with the ability to identify and resolve discrepancies independently Strong organizational skills and ability to manage multiple workflows Comfort using modern financial tools, automation, and

AI Bonus Points For:

Multi-location bookkeeping experience Experience with fuel accounting, lottery accounting, or inventory-based businesses Familiarity with Hubdoc or similar document management tools Experience reconciling POS systems (e.g., C-Store Office, Verifone Commander, or similar) Accounting or bookkeeping certifications Education Associate's or bachelor's degree in accounting, Finance, or related field (preferred)

Schedule & Environment Part-time:

10-20 hours per week Flexible schedule with required daily and weekly deadlines Onsite in a professional office setting Why This Role? Flexible hours with meaningful impact on business operations Hands-on role in a dynamic, high-volume retail environment Opportunity to build, improve, and modernize financial systems Work independently while playing a critical role in financial accuracy and control If you're someone who takes pride in clean books, strong systems, and catching what others miss-we'd love to meet you.