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Billing Coordinator 4 Months (with a possibility of extension) North Salt Lake

UT 84054

Description The hiring manager is seeking a Billing Coordinator to provide administrative, accounts receivable, invoice processing, and billing support for the North Salt Lake, Utah team. This position is being added to support the team through a period of heavy workload and staff leave, including maternity leave. The individual will provide day-to-day operational support with invoice submission, scanning, filing, email management, customer communication, and administrative activities. The ideal candidate will have hands-on Accounts Receivable (AR) experience and strong Excel skills, along with the ability to manage a high-volume workload accurately and independently. The role will initially focus heavily on administrative and invoice-related activities, with the potential to take on additional billing responsibilities as the individual becomes established in the role. Ideal Candidate Profile The ideal candidate should be someone who: Has solid, hands-on Accounts Receivable experience. Is highly comfortable using Excel. Can handle a combination of financial and administrative responsibilities. Is comfortable working with invoices, customer portals, email, scanning, filing, and phones. Can work independently in a high-volume environment. Has strong attention to detail and accuracy. Can quickly learn Veolia's processes and systems. Is comfortable working 100% onsite. Can potentially take on additional billing responsibilities after becoming familiar with the role. Has the flexibility to work occasional overtime if business needs require it. Key Responsibilities Accounts Receivable & Invoice Support Support Accounts Receivable (AR) activities and related administrative processes. Process and submit invoices to customers through email and customer portals. Assist with invoice preparation, processing, tracking, and submission. Maintain accurate documentation related to invoices and customer accounts. Provide support with billing activities as assigned. Potentially take ownership of billing for specific customers as the individual becomes comfortable with the processes. Administrative Support Scan and organize invoices and related documentation. File documents accurately and maintain organized records. Monitor and manage incoming emails related to invoices, customers, and administrative requests. Respond to and route phone calls as needed. Provide general administrative support to the team. Assist with day-to-day operational tasks to help manage the team's workload. Excel & Reporting Utilize Microsoft Excel to support financial, invoice, and administrative activities. Maintain and update spreadsheets and tracking information. Use Excel to organize, track, and manage data. Support reporting and other data-related tasks as needed. Customer & Internal Support Communicate with customers regarding invoice submissions and related questions. Work with internal team members to ensure invoices and documentation are processed accurately and on time. Follow up on outstanding administrative or invoice-related items. Maintain clear and professional communication with customers and internal stakeholders. Required Qualifications Must-Have Skills 1. Accounts Receivable Experience Demonstrated hands-on experience with Accounts Receivable (AR). Should have meaningful/in-depth AR experience rather than limited exposure. Familiarity with invoice processing, customer accounts, payments, and related financial administration is preferred. 2. Microsoft Excel Experience Strong working knowledge of Microsoft Excel. Comfortable working with spreadsheets, tracking information, and managing data. Ability to use Excel as part of day-to-day financial and administrative responsibilities. 3.

Administrative / Computer

Skills Strong computer skills and ability to learn new systems quickly. Comfortable handling scanning, filing, email correspondence, phones, portals, and other administrative responsibilities. Strong attention to detail and organizational skills. Preferred Qualifications Experience working in billing, invoicing, or financial administration. Experience submitting invoices through customer portals. Experience in a high-volume administrative or AR environment. Familiarity with Google Workspace/Google platform, as client's utilizes Google-based tools. Experience in the waste management/environmental services industry is a plus. Construction industry experience may translate well due to familiarity with job-specific billing, work orders, and related processes. Healthcare industry experience can also be considered, particularly where the candidate has strong AR and administrative experience. Industry background is not strictly required because client's business model is relatively unique. Strong AR + Excel experience should be prioritized over industry background. Primary Business Need The primary need for this position is to provide immediate operati