Find & Apply For Executive Assistant Jobs in Fort Collins, Colorado

Position Overview Momentum Counseling and Consulting (MCC) is seeking a highly organized, proactive, and dependable Executive Assistant & Operations Coordinator to provide high-level administrative and operational support to our executive leadership team. This position works closely with the Owner, President, and Operations Director to manage daily priorities, coordinate projects, streamline communication, and ensure important tasks and commitments are followed through to completion. This role goes beyond traditional administrative support. We're looking for someone who can anticipate needs, take initiative, manage competing priorities, and confidently follow up with leadership to keep things moving. The ideal candidate is resourceful, detail-oriented, comfortable working independently, and skilled at building strong working relationships while handling sensitive information with discretion and professionalism. Compensation & Schedule This is a full-time, non-exempt position working 40 hours per week, based in Fort Collins, Colorado. This is a fully in-person role, with regular on-site attendance required. The position is expected to work primarily during standard business hours, with occasional schedule flexibility or overtime needed to support executive schedules and operational priorities. The starting compensation range is $58,000-$60,000 annually, depending on qualifications and experience. Benefits include PTO, health benefits, retirement plans, and referral bonuses. This position is expected to have an in-office presence, with potential hybrid flexibility based on operational needs. What You'll Do Executive & Administrative Support Manage executive calendars, inboxes, scheduling, and daily administrative priorities Prioritize communications, draft responses, and coordinate follow-up on behalf of leadership Prepare meeting agendas, presentations, correspondence, and other executive materials Anticipate leadership needs and independently manage delegated responsibilities Project & Priority Management Maintain project plans, task lists, deadlines, and leadership priorities Monitor project progress and follow up with team members to keep deliverables on track Identify delays, competing priorities, and roadblocks and communicate concerns to leadership Coordinate assigned projects and provide clear status updates Executive Accountability & Follow-Through Track leadership commitments, pending decisions, and meeting action items Proactively follow up with executives on deadlines and outstanding responsibilities Help leadership prioritize competing demands and address time-sensitive matters Ensure action items and commitments are documented and followed through to completion Data Analysis & Reporting Collect, organize, and analyze operational and business data Prepare reports, spreadsheets, dashboards, and presentations for leadership Monitor key metrics and identify trends, inconsistencies, or areas needing attention Conduct research and support special projects and business initiatives Process Improvement & Operational Efficiency Identify opportunities to simplify administrative workflows and improve efficiency Develop templates, procedures, and tools that improve organization and consistency Recommend practical solutions to recurring administrative challenges Support the implementation of new systems, processes, and automation opportunities Required Qualifications Previous experience providing executive-level administrative support or coordinating complex administrative and operational responsibilities Strong organizational, time management, and prioritization skills, with the ability to support multiple leaders Ability to work independently, anticipate needs, and proactively follow through on responsibilities Excellent written and verbal communication skills, including confidence communicating with senior leadership Strong proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint Experience organizing projects, tracking deadlines, and managing multiple competing priorities Strong attention to detail, sound judgment, and ability to handle sensitive information with discretion Commitment to confidentiality, HIPAA compliance, and professional ethical standards Preferred Experience Experience supporting multiple executives or senior leadership teams Experience in healthcare, behavioral health, or another highly confidential environment Experience with project management tools, reporting, and operational data analysis Advanced Excel skills, including data organization, analysis, and reporting Experience identifying process improvements, developing workflows, or implementing administrative systems Why Join MCC At MCC, we believe strong leadership and effective operations are essential to providing high-quality mental health care. Behind every successful clinical team is an organization that communicates clearly, follows through on commitments, and creates systems that allow people to do their best work. As our Executive Assistant & Operations Coordinator, you'll have the opportunity to work closely with executive leadership and make a meaningful impact on how our organization operates. This isn't a position where you'll simply wait for tasks to be assigned. We value initiative, thoughtful problem-solving, and people who are comfortable taking ownership of their work and helping others stay on track. You'll be part of a collaborative, growing organization that values accountability, respect, and continuous improvement. Your work will help our leadership team stay focused on the decisions, relationships, and initiatives that support our clinicians, team members, and the clients we serve. Apply Today If you're an organized, proactive professional who enjoys supporting leadership, solving problems, and keeping people and projects moving forward, we'd love to connect with you. Momentum Counseling and Consulting is an equal opportunity employer committed to a diverse and inclusive workplace. We do not discriminate based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected characteristic under federal, state, or local law. In accordance with the ADA and the Pregnant Workers Fairness Act, we provide reasonable accommodations to qualified applicants and employees with disabilities or pregnancy-related conditions, unless doing so creates an undue hardship. If you need an accommodation during the application or employment process, please contact 970-829-8780.ate mental health services nationwide.

Pay:

$58,000.00 - $60,000.00 per year

Benefits:

401(k) 401(k) matching Health insurance Paid time off Vision insurance

Work Location:

In person