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Executive Assistant to Owner / Office Support Coordinator Roman Management, LLC Delray Beach, FL Job Details Full-time Up to $45,000 a year 12 hours ago Benefits Paid time off Qualifications Microsoft Word Microsoft Excel Multitasking Collaboration Spreadsheets Word embeddings Productivity software Adobe Acrobat File organization Office experience

Full Job Description Position Overview:

We are seeking a highly organized, dependable, and proactive individual to serve as an Assistant to the Owner while supporting daily office operations. This role requires strong multitasking abilities, attention to detail, and a service-oriented mindset to assist executives and ensure smooth workflow across administrative and personal support tasks.

Key Responsibilities:

Executive & Personal Support:

Provide direct assistance to the Owner with daily tasks and errands Coordinate and manage prescription pickups, alteration drop-offs and pickups Handle miscellaneous personal and business-related errands as needed

Office Administration:

Perform general office duties including document preparation using Microsoft Word and Excel Assist with ordering, tracking, and returning miscellaneous office and business purchases Maintain accurate records and reconciliation of credit card receipts and related expenses

Hospitality & Office Experience:

Prepare coffee and beverages for executives (barista-style service) Coordinate meeting lunches, including ordering, setup, and cleanup Assist in planning and organizing office events such as birthdays and holiday celebrations (including Christmas party support)

Team & Operational Support:

Provide administrative support to the Vice President and Office Manager as needed Assist with general office supply ordering and inventory management Support overall office organization and efficiency initiatives

Shipping & Inventory:

Manage shipping and receiving processes, particularly for collectible items and special inventory Ensure proper handling, tracking, and documentation of shipments

Qualifications:

Proficiency in Microsoft Word and Excel Strong organizational and multitasking skills High level of discretion and professionalism Excellent communication and interpersonal skills Ability to handle both administrative and hands-on tasks Detail-oriented with strong follow-through

Preferred Attributes:

Positive, can-do attitude Ability to anticipate needs and take initiative Comfortable working in a fast-paced, dynamic environment

Pay:

Up to $45,000.00 per year

Benefits:

Paid time off

Work Location:

In person