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Executive Administrative Assistant JUBOH Companies Marietta, GA Job Details Part-time | Full-time $10 - $15 an hour 1 day ago Benefits Flexible schedule Qualifications Video conferences (communication methods) Delegation Full Job Description Executive Administrative Assistant We are seeking a highly organized, polished, tech-savvy, and proactive Executive Administrative Assistant to provide high-level administrative, operational, and client support to our executive leadership team. This is a high-trust, high-visibility role for a professional who understands how to support busy executives, manage competing priorities, communicate with confidence, and exercise sound judgment. The Executive Administrative Assistant will serve as a key point of coordination between leadership, clients, partners, team members, and external stakeholders. In addition to traditional executive support, this individual will play an important role in client onboarding and client success , helping ensure new clients receive a professional, organized, and consistent experience from onboarding through ongoing engagement. This is not a basic clerical position. We are looking for someone who can think ahead, protect leadership's time, take ownership of details, communicate professionally, and help create structure around fast-moving priorities. Key ResponsibilitiesExecutive Calendar & Leadership Support Manage complex executive calendars, appointments, meetings, calls, consultations, interviews, and internal and external engagements. Coordinate meeting logistics, calendar invitations, video conferencing links, confirmations, and relevant materials. Monitor executive calendars daily and proactively identify scheduling conflicts, preparation needs, and upcoming priorities. Help protect executive time by screening meeting requests, gathering relevant information, and confirming appropriate requests before scheduling. Support executives with meeting preparation, agendas, documents, follow-up items, and other day-to-day administrative needs. Assist with travel coordination, events, special projects, and executive priorities as needed. Executive Gatekeeping & Communication Serve as a professional first point of contact for executive leadership. Screen incoming calls, emails, messages, inquiries, and meeting requests with professionalism and discretion. Gather the appropriate information before escalating requests or placing matters on executive calendars. Identify and promptly escalate urgent, sensitive, or high-priority matters. Make outbound calls and communicate with clients, partners, vendors, and other stakeholders on behalf of leadership when appropriate. Take accurate notes, relay messages, and ensure important communication receives appropriate follow-up. Represent executive leadership and the organization with professionalism, warmth, confidence, and discretion. Client Onboarding & Client Success Support Support the onboarding process for new clients from initial engagement through successful program or service integration. Welcome new clients and help ensure they understand onboarding requirements, next steps, meetings, documentation, and key points of contact. Coordinate onboarding questionnaires, forms, agreements, scheduling, materials, and internal client records. Track onboarding progress and follow up with clients regarding outstanding documents, information, meetings, or action items. Help ensure clients receive required materials, resources, communications, and program information in a timely and consistent manner. Maintain accurate client information and documentation within company-approved systems. Support communication between clients, coaches, consultants, executives, and internal team members. Assist with client check-ins, scheduling, follow-up communication, and general client success initiatives. Identify gaps in the client experience and help leadership improve onboarding processes, systems, and communication. Ensure each client receives a polished, organized, and consistent experience that reflects the standards of the organization. Administrative & Operational Support Prepare reports, correspondence, presentations, meeting agendas, internal notes, and other business documents. Track meeting action items, assignments, deadlines, and follow-up communication. Maintain organized digital files, client records, contact information, and administrative systems. Assist with data entry, document management, recordkeeping, and process documentation. Support office operations, including supplies, equipment coordination, vendors, and general administrative needs. Maintain familiarity with organizational priorities, active clients, upcoming meetings, and key projects. Handle confidential business, client, financial, and executive information with discretion. Qualifications & Core Competencies The ideal candidate will bring a strong combination of executive presence, communication skills, organization, discretion, and initiative.

Strong candidates will demonstrate:

Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Professional phone, email, text, and in-person communication. Strong calendar management and scheduling capabilities. Excellent follow-through and the ability to manage multiple priorities simultaneously. Sound judgment and the ability to determine when to act independently, when to ask questions, and when to escalate matters. Confidence asking clarifying questions rather than making assumptions. Strong listening skills and the ability to accurately execute instructions and apply feedback. A proactive mindset with the ability to anticipate executive and client needs. High levels of discretion, maturity, professionalism, and confidentiality. A customer-service mindset with the ability to create positive experiences for clients, partners, and stakeholders. Comfort communicating with executives, clients, business owners, vendors, community leaders, and other professional contacts. Technology Candidates should be comfortable learning and working within multiple technology platforms, including: Google Workspace, including Gmail, Google Calendar, Google Drive, Google Docs, and Google Sheets Microsoft Office Video conferencing and digital scheduling platforms CRM, project management, and client-management systems Experience with Accelo or similar CRM/project management platforms is a plus. Experience Previous experience in executive assistance, administration, office management, client services, client success, customer service, or another professional support role is preferred. Experience directly supporting executives or senior leadership is strongly preferred. Candidates do not need to know every company system on day one, but they must be coachable, resourceful, detail-oriented, technologically comfortable, and able to learn quickly. You'll Thrive in This Role If You… Take pride in being organized and dependable. Enjoy creating structure and keeping people on track. Naturally notice details and anticipate what may be needed next. Communicate confidently with a wide range of personalities and professional contacts. Understand that executive support requires both responsiveness and good judgment. Can manage shifting priorities without losing track of important details. Enjoy supporting clients and creating an excellent customer experience. Follow through without requiring repeated reminders. Are comfortable taking ownership of responsibilities while knowing when leadership approval is necessary. Want to become a trusted and integral part of an executive team. What Success Looks Like A successful Executive Administrative Assistant will help create an environment where: Executive calendars are organized, accurate, and strategically managed. Leadership remains prepared, informed, and focused on high-priority responsibilities. Unnecessary interruptions and meetings are minimized. Clients receive responsive, professional, and consistent communication. New clients move smoothly through the onboarding process. Client materials, documentation, meetings, and follow-ups are properly coordinated. Important action items and commitments do not fall through the cracks. Administrative systems and records remain organized and current. Leadership can confidently delegate responsibilities knowing they will be handled with care. The organization is represented with excellence at every point of contact. Why Join Us This position provides the opportunity to work closely with executive leadership and gain exposure to business operations, client management, entrepreneurship, real estate, community initiatives, and organizational growth. The right candidate will have the opportunity to take on increasing levels of responsibility, contribute to the development of internal systems and processes, and play a meaningful role in both the executive operations and client experience of the organization. We are looking for someone who wants to build more than administrative experience. This role is an opportunity to develop a strong foundation in executive operations, client success, project coordination, business administration, and organizational leadership while becoming a trusted member of a growing team.

Pay:

$10.00 - $15.00 per hour Expected hours: 20.0 - 40.0 per week

Benefits:

Flexible schedule

Work Location:

In person