Find & Apply For Executive Assistant Jobs in Brentwood, North Carolina

Required Education:

• High School diploma or Equivalent.

Required Experience:

• Experience with supporting high-level administrative support for top executives, VP, US Energy Management and C-Level Marketing (primary), VP, Industrial Marketing (secondary), and VP, Marketing Secure Power & US Services (secondary), requiring discretion, confidentiality, broad experience, communication skills, and knowledge of the organization's policies.
• Expert ability using Microsoft Office programs including, but not limited to, Outlook, Teams, Word, Excel and PowerPoint and potentially Microsoft Project
• Ability to gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.

Required Skills:

• Excellent verbal and written communication skills
• Strong organizational skills including, but not limited to, the ability to handle multiple demands and assignments and the ability to prioritize tasks effectively and efficiently.
• Strong attention to detail - takes thorough notes, catches typos, reads between the lines, and quickly picks up on little things to help the organization run efficiently and smoothly.
• Ability to exercise independent judgment and a high degree of initiative in resolving problems and developing recommendations.
• Knows how to leverage resources and delegates effectively
• Displays a positive, flexible and team-first attitude
• Continuously seeks ways to enhance contribution to those they support, and other individuals needed to ensure executives' success.
• Exercises considerable discretion and can analyze complex information requests and determine complex trends
• Demonstrates a commitment to acquiring new capabilities.
• Demonstrates a commitment to supporting a team mentality, courtesy and professionalism, and supporting team morale.

Job Responsibility:

• Provide high-level administrative support for top executives, VP, US Energy Management and C-Level Marketing (primary), VP, Industrial Marketing (secondary), and VP, Marketing Secure Power & US Services (secondary), requiring discretion, confidentiality, broad experience, communication skills, and knowledge of the organization's policies.
• Facilitate smooth communications between the executives and direct reports/coworkers and between the executive and external parties such as media, customers, and the public.
• Action and reply to supported staff's emails, schedule their appointments accordingly, and answer or redirect inquiries from internal or external sources.
• Advise, support, assist, coordinate, and collaborate on special projects which are highly complex and involve creation and oversight of multifaceted teams.
• Work with team members, Finance, and Procurement to collect, document, and process invoices for memberships in associations, sponsorships, and other expenditures.
• Work with Compliance and Procurement to onboard consultants into the system, complete relevant compliance forms, and process invoices on time.
• Work closely with Finance and various members of the team to continuously update SVP's budget/excel document to reflect processed invoices or expenditures.
• Handle details of a highly confidential and critical nature.
• Work closely with the necessary colleagues to ensure efficiency and effectiveness of our executives, executing key processes, workflows, and policies.
• Support the executive and senior leaders in managing and resolving operational issues.
• Attend, organize, and provide onsite support and coordination for both internal and external meetings and conferences for executives and their teams. Distribute minutes and follow up on actions/requests from meetings.
• Monitor and action approvals across multiple groups, while working closely with senior leadership on any impending deadlines.
• Plan, priorities, and manage the multiple tasks that have been assigned to him/her before their deadlines.
• Answers telephone calls, makes travel arrangements, coordinates meetings, and processes expense reports.
• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.