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Back Executive Assistant Branchburg , NJ 44.60-46.20

Contract Description Job Title:

Executive Administrative Assistant Location:

Branchburg, NJ (100% Onsite)

Position Type:

4-Month Contract /

Temporary Assignment Pay Rate:

$45.00 per hour

Job Summary:

We are seeking a highly professional and experienced Executive Administrative Assistant for a 4-month onsite assignment in Branchburg, NJ. This role requires an individual who can operate with a great deal of latitude for independent judgment, driving projects through to completion while maintaining strict confidentiality. The ideal candidate will provide high-level administrative support to senior managers, efficiently managing workloads, calendars, financial tracking, and group logistics in a fast-paced environment.

Core Responsibilities Executive & Team Support:

Manage complex calendars, schedule appointments, and organize high-level meetings or events. Review email and proactively handle routine correspondence.

Travel & Visitor Logistics:

Arrange comprehensive domestic and international travel (flights, hotels, rental cars). Coordinate passports, international visas, and prepare agendas/travel arrangements for incoming visitors.

Financial & Systems Administration:

Process purchase orders, requisitions, and ACEs online. Set up vendors in Oracle, review expense reports and VISA purchasing cards for policy adherence, and prepare monthly expense reports. Track expenses using Vista Plus and Oracle GL databases while assisting with the broader budget process.

Personnel & File Management:

Process highly confidential personnel paperwork (employee requisitions, pay increases, relocations, and termination paperwork) with the utmost professionalism. Maintain secure office and personnel files.

Office & Safety Operations:

Manage office supplies, mail distribution, phone coverage, and coordinate office space or relocations. Schedule and attend monthly sequential safety meetings, assist with building safety requirements, and enforce good housekeeping.

Required Qualifications Experience:

10+ years of dedicated experience in executive administrative roles supporting senior managers.

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Thorough, working knowledge of Oracle (Purchasing, Vista Plus). Ability to type a minimum of 60 WPM and take shorthand.

Communication:

Exceptional verbal and written communication skills with the ability to interface tactfully with internal and external stakeholders at the executive level.

Work Management:

Proven ability to multitask, prioritize tasks efficiently, and demonstrate strong theoretical and practical business knowledge within a team environment. High attention to detail and accuracy is a must. Preferred Qualifications Bachelor's degree. Deep knowledge of corporate purchasing, accounting systems, and organizational policies. A strong commitment to workplace safety and promoting safety culture within an organization. Company Information # Executive Assistant

• Location:

• Branchburg, New Jersey

• Work Arrangement:

• 100% Onsite

• Position Type:

• 4-Month Contract / Temporary Assignment

• Pay Rate:

• $45.00 per hour ## Position Overview We are seeking a polished, highly experienced
• Executive Assistant
• to support senior leadership in a fast-paced onsite environment in Branchburg, NJ. This is a
• 4-month contract opportunity
• for a professional who thrives on managing complex priorities, handling confidential information with discretion, and driving administrative operations with minimal supervision.

The ideal candidate brings strong executive support experience, sound business judgment, exceptional organization, and the ability to keep projects, schedules, and logistics running smoothly from start to finish. ## Key Responsibilities

• Provide high-level administrative support to senior managers, including managing complex calendars, scheduling appointments, and coordinating meetings and events
• Review email communications and proactively respond to or route routine correspondence as appropriate
• Coordinate domestic and international travel arrangements, including flights, hotels, rental cars, passports, visas, and visitor itineraries
• Prepare agendas and logistics for incoming visitors and executive meetings
• Process purchase orders, requisitions, and ACEs online
• Set up vendors in Oracle and support purchasing and financial administration activities
• Review expense reports and VISA purchasing card activity for policy compliance
• Prepare monthly expense reports and track expenses using Vista Plus and Oracle GL databases
• Assist with budget-related tracking and broader administrative financial processes
• Process highly confidential personnel documentation, including requisitions, pay changes, relocations, and termination paperwork
• Maintain secure and accurate office and personnel files
• Support daily office operations, including supplies, mail distribution, phone coverage, and office space coordination or relocations
• Schedule and attend monthly safety meetings and assist with building safety requirements and housekeeping standards ## Required Qualifications
• 10+ years of executive administrative experience supporting senior-level leaders
• Advanced proficiency in
• Microsoft Office Suite
• , including Word, Excel, PowerPoint, and Outlook
• Working knowledge of
• Oracle
• , including purchasing functions and Vista Plus
• Typing speed of at least
• 60 WPM
• and shorthand capability
• Excellent verbal and written communication skills
• Proven ability to manage multiple priorities, work independently, and exercise sound judgment
• Strong attention to detail, accuracy, and confidentiality ## Preferred Qualifications
• Bachelor's degree
• Knowledge of corporate purchasing, accounting systems, and internal policy processes
• Demonstrated commitment to workplace safety and a strong safety culture ## Why This Opportunity This role is ideal for a seasoned Executive Assistant who enjoys being a trusted partner to leadership, bringing order to complexity, and making an immediate impact in a professional onsite setting.

If you are organized, resourceful, and confident supporting executives at a high level, we encourage you to apply. Apply Now Share This Post