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Executive Assistant to the

C-Suite Position Type:

Full-Time Reports To:

Executive Leadership Location:

Old Bridge, NJ Position Summary Jersey Memorial Group is seeking a highly organized, professional, and trustworthy Executive Assistant to the C-Suite to provide comprehensive administrative and executive support to senior leadership. This position serves as a key resource to the executive office and requires a high level of discretion, initiative, organization, and attention to detail. The ideal candidate will be comfortable working in a fast-paced environment, managing multiple priorities, handling confidential matters, and anticipating the needs of executive leadership. The Executive Assistant will work closely with the executive team, employees, outside professionals, vendors, and business partners and will serve as an important point of contact for matters directed to the executive office. Key Responsibilities Executive Support Provide day-to-day administrative and organizational support to members of the C-Suite. Manage and coordinate executive calendars, appointments, meetings, and business commitments. Coordinate business travel, including transportation, accommodations, itineraries, and related arrangements. Schedule and coordinate in-person and virtual meetings, including Zoom conferences. Assist with planning and coordinating company meetings, events, and executive functions. Prepare, organize, and maintain documents, forms, agreements, correspondence, and other materials as requested by executive leadership. Review and assist with executive communications, including proofreading, editing, and providing feedback on correspondence and other written materials. Monitor and prioritize matters coming through the executive office and ensure appropriate follow-up. Serve as a liaison between executive leadership and employees, clients, vendors, professional advisors, and other business contacts. Handle sensitive and confidential information with discretion and professionalism. Anticipate executive needs and proactively identify items requiring attention or follow-up. Administrative & Organizational Support Maintain organized electronic and physical files and records for the executive office. Prepare meeting materials, agendas, correspondence, forms, and other documentation as needed. Track follow-up items and deadlines to help ensure commitments and projects remain on schedule. Assist with special projects and business initiatives as directed by executive leadership. Research information and gather materials needed to support executive decision-making. Coordinate with internal departments and outside professionals on matters requiring executive involvement. Assist with company-wide communications and distribution of information as directed by leadership. Maintain a high level of professionalism when representing the executive office. Meetings, Events & Special Projects Coordinate logistics for executive meetings, company events, leadership meetings, and other special functions. Assist with event planning, including scheduling, invitations, communications, vendors, materials, and day-of logistics. Support special projects that may involve multiple departments, locations, or outside professionals. Take initiative in identifying organizational needs and developing solutions to help improve efficiency and workflow. Communication & Relationship Management Serve as a professional and responsive point of contact for individuals seeking to communicate with executive leadership. Screen, prioritize, and appropriately route inquiries and requests. Maintain effective communication with employees at all levels of the organization. Coordinate communications with vendors, professional advisors, business partners, and other outside contacts. Exercise sound judgment regarding matters that should be handled directly, escalated to leadership, or referred to another member of the organization. Qualifications Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar executive-support role. Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously. Excellent written and verbal communication skills. Exceptional attention to detail and follow-through. Ability to anticipate needs, take initiative, and work independently. Strong judgment and discretion when handling confidential and sensitive information. Professional demeanor and ability to interact effectively with individuals at all levels. Strong proofreading, editing, and document-preparation skills. Proficiency with Microsoft Office and common business software. Ability to learn new systems and processes quickly. Experience coordinating meetings, travel, events, and complex schedules. Ability to work effectively in a fast-paced environment where priorities may change throughout the day. Personal Characteristics The successful candidate will be: Trustworthy and discreet Highly organized and dependable Proactive rather than reactive Professional and polished Detail-oriented Resourceful and solution-oriented Able to anticipate needs Comfortable managing competing priorities A strong communicator and relationship builder Flexible and willing to assist wherever executive support is needed What Success Looks Like Success in this role means becoming a trusted and dependable extension of the executive office—someone who understands priorities, anticipates needs, keeps commitments and information organized, and ensures that important details do not fall through the cracks. The Executive Assistant should be someone executive leadership can rely on to "own" the details, exercise good judgment, maintain confidentiality, and provide consistent, professional support in a demanding and fast-moving environment.

Pay:

From $28.00 per hour Expected hours: 35.0 - 45.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Vision insurance

Work Location:

In person