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Executive Assistant Trivium•3.7 Paterson, NJ Job Details Full-time $70,000•$85,000 a year 3 hours ago Qualifications Google Sheets Google Docs Procedural guides Standard Operating Procedures (SOPs) implementation Process design Executive administrative support Team management Leading team collaboration initiatives Gmail Google Slides Standard operating procedures (SOPs) Google Calendar Full Job Description Executive Assistant — Luxury Automotive Customization

POSITION

Executive Assistant Location:

Remote (US-based preferred — Eastern Time zone required)

Employment Type:

1099

Independent Contractor Schedule:

Monday-Saturday, 9:00 AM•6:00

PM ET Compensation:

$70,000•$85,000/year + performance-based bonuses

ABOUT THE ROLE A

fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway. The team currently includes 20+ employees across in-person and remote functions. This is a newly created role. The CEO currently manages most operations, marketing oversight, and team coordination personally — and needs a right-hand person to take ownership of day-to-day operations so he can focus on growth and strategic priorities. You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently — this role is for you.

KEY RESPONSIBILITIES

Calendar & Communication Management Own and manage the CEO's calendar, schedule, and priorities Handle inbox management with a zero-inbox approach Draft and manage correspondence, client updates, and follow-ups Prepare briefing notes and agendas for meetings Team & Operations Oversight Oversee a remote team of 5-6 members (marketing, social media, outreach) Collect, compare, and summarize team performance reports Act as the gatekeeper and liaison between the CEO and the team Ensure deadlines, milestones, and deliverables stay on track Process & Systems Building Create and implement SOPs, workflows, and organizational systems Identify inefficiencies and proactively recommend improvements Bring structure and accountability to a growing organization Administrative & Financial Support Manage travel arrangements and logistics Handle expenses reporting, contract preparation, and financial admin tasks Support budget planning and financial coordination Coordinate event logistics as needed (future growth area)

Requirements Requirements:

3-5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive Proven ability to build systems, SOPs, and organizational processes from scratch Strong written and verbal communication skills — professional, clear, and confident Exceptional organizational skills and attention to detail Self-starter who takes initiative and works independently Comfortable managing and coordinating remote teams Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail) Available to work Monday-Saturday during US Eastern Time hours Comfortable with 1099 independent contractor arrangement Nice to

Have:

Background in automotive, luxury, or high-end service industries Spanish and/or Arabic language skills Experience with CRM platforms and project management tools Event coordination experience Experience working with high-profile or celebrity clientele Benefits $70,000•$85,000/year (1099 contractor) Performance-based bonuses tied to KPIs Opportunity to grow with a rapidly expanding company Direct access to and mentorship from the CEO Be part of a high-energy, premium brand with an exciting growth trajectory