Find & Apply For Executive Assistant Jobs in South Plainfield, New Jersey

Executive Assistant Position Overview We are seeking a highly organized, intelligent, and resourceful Executive Assistant to support a business executive overseeing multiple companies and ventures across healthcare, pharmaceuticals, consulting, and other industries. This role goes beyond traditional administrative support. The ideal candidate is a sharp, proactive, and versatile professional who can manage a wide range of business and personal responsibilities, think critically, solve problems independently, and help drive projects forward.

Key Responsibilities Executive Support:

Manage calendars, meetings, travel, communications, correspondence, and daily priorities across multiple businesses.

Business Operations:

Coordinate projects, track deadlines, follow up with teams and external partners, and assist with day-to-day business activities.

Research & Analysis:

Conduct business research, analyze information, prepare reports, and provide recommendations to support executive decision-making.

Sales & Business Development:

Assist with presentations, proposals, market research, sales initiatives, and coordination of business opportunities.

Finance, HR & Legal Coordination:

Support budgeting, financial reporting, recruitment, onboarding, contract reviews, document preparation, and coordination with professional advisers.

Personal Assistance:

Coordinate personal appointments, travel, household matters, purchases, and other personal administrative responsibilities.

Special Projects:

Take ownership of diverse assignments, identify solutions, improve workflows, and support new business initiatives as needed. Qualifications Bachelor's degree preferred in Business, Healthcare Administration, Finance, or a related field. 3+ years of experience in executive assistance, business administration, operations, or project coordination preferred. Healthcare, pharmaceutical, or medical administration experience is a strong plus. Excellent organizational, communication, analytical, and problem-solving skills. Strong proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook. General understanding of business operations, sales, finance, HR, and business documentation. Ability to multitask, prioritize independently, and manage confidential information with discretion. Highly resourceful, detail-oriented, adaptable, and comfortable learning unfamiliar subjects. Demonstrated initiative, sound judgment, and ability to execute tasks with minimal supervision. Ideal Candidate We are looking for someone who is sharp, ambitious, intellectually curious, and solutions-oriented . Someone who can take an assignment, figure out what needs to be done, ask thoughtful questions, and deliver results without constant oversight. The right candidate will be comfortable wearing multiple hats, working directly with an entrepreneur, and supporting both professional and personal priorities in a fast-paced, dynamic environment. This is an opportunity to gain exposure to multiple businesses, strategic initiatives, and executive-level decision-making, with room for professional growth and expanded responsibilities.

Job Type:

Full-time Pay:

$22.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Paid time off

Experience:

Health Care:

1 year (Required)

Secretary:

3 years (Required) Ability to

Relocate:

South Plainfield, NJ 07080: Relocate before starting work (Required) Willingness to travel: 50% (Required)

Work Location:

In person