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HL
Huggins Law Firm PLLC
Legal Secretary
Job Description
Job Overview We are a growing, client-focused law firm seeking a detail-oriented Legal Assistant to support our team and provide exceptional service to clients. This position is ideal for someone who enjoys working in a close-knit collaborative environment with opportunities for increased responsibility and professional growth. The ideal candidate is organized, proactive, and client-focused, with the ability to manage multiple tasks in a fast-paced environment while maintaining excellent communication and professionalism. Duties Handle client intake and onboarding processes Maintain case files, case timelines, and deadlines Coordinate client interviews and maintain effective communication with clients to gather case information and provide updates on legal proceedings. Prepare and review medical records and communicate with medical providers. Schedule appointments, court dates, depositions, and meetings while managing calendars for attorneys efficiently. Handle confidential information with integrity while maintaining meticulous records of case files and correspondence in compliance with firm policies. Support attorneys during trial preparation by organizing exhibits, reviewing documents for relevance, and assisting with document review processes. Perform administrative duties such as data entry, filing (physical and electronic), answering phones with professional etiquette, and managing incoming/outgoing mail to ensure seamless office operations. Experience Proven experience as a Legal Secretary or in a similar legal support role within a law office environment. Proficiency with Microsoft office and case management software Strong organizational skills with the ability to manage multiple priorities efficiently while maintaining attention to detail. Excellent written and verbal communication skills; adept at client interaction and professional correspondence. Demonstrated experience in handling confidential information discreetly with high ethical standards.