Find & Apply For Office Manager Jobs in Huntington Beach, California

Office Manager AppleOne - 3.8 Huntington Beach, CA Job Details $52,000 - $73,000 a year 2 hours ago Benefits Health insurance Dental insurance 401(k) Vision insurance Paid sick time Qualifications Optimizing workflow processes Employee onboarding Accounting systems Communication with suppliers Correspondence management Office activity coordination Email customer support Coordinating with subcontractors on construction projects Project documentation Phone communication Financial reporting Operations coordination Client inquiry handling Filing Project coordination Mid-level Administrative experience Client invoicing Employee data management Phone customer support Job order costing Financial records management Continuous improvement Financial record maintenance Compliance documentation QuickBooks Vendor communication Managing sales commissions Office management Employee record maintenance Full Job Description Job Summary A growing construction business in Huntington Beach, CA is seeking an experienced Office Manager to support bookkeeping, payroll, accounting, and day-to-day office operations. This direct hire opportunity is ideal for someone who enjoys being an essential part of a small business, working closely with ownership, and helping keep projects, records, and office systems organized. The Office Manager will play a key role in maintaining accurate financial records, supporting customer and vendor communication, coordinating payroll and employee documentation, and improving office processes as the business continues to grow. This is a hands-on role for a dependable, detail-oriented professional who enjoys variety, takes ownership of their work, and values a collaborative office environment with supportive leadership. Key Responsibilities Manage day-to-day bookkeeping, financial records, invoicing, collections support, vendor invoices, purchase receipts, and general accounting documentation. Maintain QuickBooks records, support financial reporting, assist with job costing, and help keep projects financially organized. Process employee payroll, track hours and commissions, and assist with payroll documentation, including prevailing wage or certified payroll when applicable. Handle customer inquiries, phone calls, office correspondence, mail, email, filing systems, and general administrative tasks. Maintain employee files, onboarding paperwork, company records, licenses, insurance certificates, and project documentation. Support owners with scheduling, vendor and subcontractor coordination, administrative projects, and process improvements.

Compensation and Benefits Salary range:

$52,000.00 to $73,000.00 per year.

Job type:

Direct hire. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https:

//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1090