Find & Apply For Office Manager Jobs in Cape Coral, Florida

Office Manager/Bookkeeper Florida Sky Electric Inc. Cape Coral, FL Job Details Full-time $50,000 - $63,000 a year 22 hours ago Qualifications Bilingual Google Workspace Spreadsheets Attention to detail QuickBooks Online QuickBooks Organizational skills Payroll record maintenance Full Job Description Position Summary The Office Manager / Bookkeeper is responsible for the day-to-day financial and administrative operations of the company. This role manages bookkeeping, accounts payable, accounts receivable, payroll coordination, customer invoicing, permit administration, and office operations while maintaining accurate financial records in QuickBooks Online (QBO). The position serves as the primary administrative support for company leadership and helps ensure efficient business operations.

Reports To:

President /

Owner Location:

Cape Coral, FL Primary Responsibilities Accounting & Bookkeeping (40%) Maintain accurate financial records in QuickBooks Online. Process vendor invoices and accounts payable. Generate customer invoices and apply customer payments. Reconcile bank accounts and credit card statements monthly. Record journal entries and maintain the general ledger. Assist CPA with quarterly and year-end closing. Accounts Receivable & Collections (20%) Prepare and send invoices through (Through Joist, or Service Fusion, or QuickBooks). Monitor outstanding accounts receivable. Contact customers regarding overdue invoices. Coordinate lien notices when necessary. Process customer payments. Maintain accurate customer account records. Payroll & Human Resources (10%) Process or coordinate weekly payroll. (depending on Tracking System) Maintain employee records. Track PTO and employee certifications. Coordinate new employee onboarding. Maintain workers' compensation documentation. Office Administration (15%) Answer phones and assist customers. Schedule appointments as needed. Order office supplies. Maintain company files. Coordinate insurance certificates. Assist with fleet documentation. Support owner with administrative projects. Permits & Compliance (10%) Submit permit applications. Schedule inspections. Track permit status. Close permits upon project completion. Maintain contractor licenses and insurance records. Reporting & Management Support (5%) Prepare weekly cash reports. Prepare monthly KPI reports. Track revenue by service line. Monitor job profitability. Assist with annual budgeting. Qualifications Required Bilingual 5+ years of bookkeeping experience 3+ years using QuickBooks Online Strong Microsoft Excel skills Experience with accounts payable and accounts receivable Bank reconciliation experience Payroll experience Excellent organizational skills Strong attention to detail Preferred Construction or electrical contractor experience Experience with Joist, or Service Fusion Knowledge of job costing Understanding of construction lien laws Permit administration experience QuickBooks Online ProAdvisor certification Technical Skills QuickBooks Online Microsoft Excel Microsoft Outlook Microsoft Word Google Workspace Adobe Acrobat Joist, Service Fusion (preferred) Construction management software (preferred)

Pay:

$50,000.00 - $63,000.00 per year

Work Location:

Hybrid remote in Cape Coral, FL 33909