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St. Thomas Lutheran Church - Office Administrator Job Description St. Thomas Luthern Church is seeking an organized, friendly, and efficient Office Administrator to perform essential office duties. The ideal candidate is knowledgeable with basic accounting, document creation, editing, and can maintain websites and adapt to new technology and computer applications. This is part-time in-person position, approximately 15 hours per week.

Pay rate:

$20.00 per hour.

Job Duties:

• Enter member donations/other receipts into ICON (online church membership platform)
• Keep ICON current with changes in St. Thomas membership (new members, transfers, deaths, baptisms, etc.)
• Send out member donation statements at the end of each quarter through ICON
• Enter worship attendance in ICON weekly
• Create and send out weekly church newsletter using Canva
• Prepare the St. Thomas Annual Report with information provided by various individuals responsible for each section of the report
• Check email for communications, respond as needed
• Check calendar; add new events to Outlook Calendar and post on dry-erase calendar
• Print materials requested by Pastor, Membership
• Check phone messages and return calls; answer phone/door as needed
• File documents
• Create informational slides for worship services as needed
• Create and keep current volunteer schedules for worship service
• Send out weekly volunteer reminders for worship service
• Create print-out of worship readings; print paper copy and email copy to volunteer.
• Complete admin tasks associated with special events such as Vacation Bible School, Inter-Faith activities, Mom2 Mom Sale, Christmas Market, etc.
• Check and maintain office supplies and equipment; order/replace supplies as need with Pastor/Council approval
• Scan and organize church documents: baptism, communion, confirmation, and marriage
• Update Coffee Hour Sign-Up posted on bulletin board near the Sanctuary
• Update Office Manual as procedures, policies, logins/passwords change.
• Create, update, and print worship attendance sheets
• Attend staff meetings and take notes; prepare agenda
• Maintain and update church website
• Keep office organized, supplied, and neat.

Required Qualifications:

Microsoft Office:

Word, Excel, PowerPoint, Outlook

• Canva (used for newsletter)
• Basic accounting skills to use ICON (church membership platform)
• Ability to compile and edit information to create a professional annual report.

Pay:

From $20.00 per hour Expected hours: 12.0 - 15.0 per week

Work Location:

In person