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Office Manager Circus Juventas Saint Paul, MN Job Details Full-time $50,000 - $60,000 a year 2 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Employee discount Life insurance Qualifications Google Workspace Teamwork Confidential information handling Interpersonal skills Employee relationship building Attention to detail Managing projects Productivity software Office management Bookkeeping Stakeholder relationship building Database software proficiency Full Job Description Position Summary Circus Juventas is seeking an organized, detail-oriented, and service-focused Office Manager to oversee daily administrative operations and ensure a welcoming, efficient environment for students, families, staff, volunteers, and visitors. The Office Manager serves as a central point of coordination for office functions, communications, records management, customer service, and administrative support, helping advance the mission of Circus Juventas through exceptional operational excellence. Key Responsibilities Office Administration Manage day-to-day office operations and administrative systems Manage ongoing attendance, enrollment updates, and substitute coach coverage Ensure facilities remain organized, functional, and welcoming Maintain organized physical and digital filing systems, records, and databases. Draft and distribute routine communications Customer Service & Front Desk Operations Serve as a primary point of contact for students, families, staff, and community members Respond promptly and professionally to phone calls, emails, and in-person inquiries Support student registration processes Program & Event Support Manage box office and ticketing operations during summer, holiday, and spring performances Coordinate administrative needs for performances and events Assist with event logistics and communication in planning and implementation phases Provide operational support during organizational events and productions Work collaboratively with program staff to ensure efficient implementation of organizational activities Required Associate's degree or equivalent professional experience. Three or more years of office management, administrative, customer service, or nonprofit operations experience. Strong organizational and project management skills. Excellent written and verbal communication abilities. Proficiency with Microsoft Office 365, Google Workspace, and database systems. Ability to manage multiple priorities with attention to detail and accuracy. Strong interpersonal skills and commitment to outstanding customer service. Ability to handle confidential information with professionalism and discretion. Preferred Experience working in nonprofit, arts, education, or youth-serving organizations. Familiarity with registration, CRM, or donor management software. Experience supporting events, volunteers, or fundraising activities. Knowledge of basic bookkeeping and financial recordkeeping practices. Core Competencies Organization and planning Customer service excellence Communication and relationship building Problem-solving and initiative Adaptability and flexibility Team collaboration Physical Requirements Ability to sit, stand, and move throughout the facility for extended periods. Ability to lift and carry up to 25 pounds occasionally. Ability to support events that may require evenings or weekends. Schedule The primary hours for this job will be between 9:00 a.m. and 6:30 p.m., Monday-Friday. Schedule will require additional hours/flexible hours during peak activity times (registration, spring and summer performances, events, etc.) Evening and weekend hours are expected.

Pay:

$50,000.00 - $60,000.00 per year

Benefits:

401(k) Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person