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PRIMARY OBJECTIVE OF POSITION

Under general direction, manage a Regional Clinical Office. Is responsible for the management of direct and indirect care staff in providing for mental health/substance abuse counseling and therapy to individuals of all ages. Performs those office support services needed to serve the clientele in the Region. Work requires individual judgment within established policies, rules, and the client's individual treatment plan.

ESSENTIAL JOB FUNCTIONS

Physical requirements may require lifting up to 35#'s (greater with assistance), bending, stooping, and prolonged sitting;
Must have ability to communicate orally and in writing;
Must be trained in HIPAA compliance and ensure that staff, as appropriate, is trained in HIPAA, Crisis Response, and MANDT within three (3) months of their employment, and remain certified throughout their employment;
Must complete Credible EHR functionality and overview training within the first month of employment and maintain Certification throughout employment;
Work is generally performed in an office; and
Some traveling required, where exposure to inclement weather of heat, cold, rain, and snow may occur.

MAJOR AREAS OF ACCOUNTABILITY AND PERFORMANCE

Supervise, coordinate and perform office functions under the direction of administration;
Ensure that services and programming operating in assigned area meets Montana Administrative Rule and is in compliance with agency policy, as well as state and federal law;
Provide employment supervision to direct and indirect care staff;
Prepare, submit, receive and verify reports;
Accounts receivable and collections;
Oversee client intake, coordination and scheduling;
Oversee petty cash, resident funds and cash receipts; and
Performs those additional duties and responsibilities that may be assigned.

SUPERVISION - RESPONSIBILITY FOR WORK OF OTHERS

Supervises direct and indirect care staff assigned to the region/office(s) the Office Manager is tasked with overseeing.

EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS

Graduation from High School or its equivalent (Bachelor degree preferred but not necessary);
Possess typing and computer skills;
Three (3) years of Management/Supervisory experience;
One (1) year experience working in the Social Services or Medical fields; and
Must possess a valid Montana Operator's License

EXAMPLES OF PERFORMANCE CRITERIA AND EXPECTATIONS

Be available to staff as needed;
Working knowledge and ability to apply professional standards of practice in job situations;
Ability to multi-task and develop and maintain client schedules;
Managing critical deadlines and paying keen attention to detail;
Knowledge of Medicaid, Medicare, private insurance billing;
Must have strong computer skills, system application, knowledge of spreadsheet applications, and other office equipment;
The ability to work across departments to achieve positive outcomes for clients and employees;
Knowledge of accounting procedures to maintain petty cash, resident fund, and accounts receivable;
Must maintain confidentiality and integrity;
Must possess the ability to deal tactfully with co-workers, clients, family members, visitors, government agencies, and the general public;
Must possess the ability to work harmoniously with and supervise other personnel;
Must be able to communicate policies, procedures, regulations, reports, etc., to personnel, clients, family members, visitors, and government agencies; and
Experience working in a busy and productive environment.

COMPENSATION AND INCENTIVE

Four-day (32 hour) work week
Eligible for student loan repayment through NHSCL (National Health Service Corps Loan Repayment Program)
Clinical Supervision provided as part of the work week
Internal Professional Development opportunities
Paid referrals at start of employment and again in 6 months We also offer:
Multiple health plan options to fit your lifestyle
Dental and Vision
403(b) retirement plan with a match up to 6% after one year of employment
Flexible Benefit Plan for Daycare and Medical Spending
Employer paid life insurance and other supplemental insurance products to choose from
Vacation and Sick leave (in addition to the 52 extra days off per year with the 4-Day, 32-Hour work week) Reasonable accommodations may be made to enable individuals with disabilities to perform any non-essential job function.

Pay:

$48,000.00 - $55,000.00 per year

Benefits:

Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

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Office Manager