Administrative Manager Detailing Dynamics, Inc.
0 Mineola, NY Job Details Full-time From $60,000 a year 3 days ago Benefits Health insurance Dental insurance Paid time off Parental leave Vision insurance Employee discount Life insurance Qualifications Customer communication Confidential information handling Administrative experience Driver's License Attention to detail QuickBooks Organizational skills Time management Full Job Description Overview Detailing Dynamics | Mineola, NY Administrative Manager Join a recognized high-end automotive studio and help keep a fast-moving, customer-focused operation organized, professional, and responsive. The Administrative Manager is a primary point of contact for customers, ownership, employees, vendors, and subcontractors. This role manages the front-office functions that keep projects, communication, and daily operations moving smoothly. You will work directly with the company owners, supporting a high standard of accuracy, service, and professionalism throughout the customer experience. Responsibilities Customer Communication
- Deliver professional reception, customer communication, project updates, and post-service follow-up. Scheduling & Estimate s
- Manage appointments, vehicle drop-offs and pickups, estimates, invoices, and scheduling updates. QuickBooks & Bookkeeping
- Prepare approved estimates and invoices, record payments and vendor bills, and maintain routine bookkeeping records. Payments & Records
- Process customer and vendor payments accurately under company approval procedures and keep records organized. Office Operations
- Maintain organized office operations, order supplies, and communicate closely with ownership and the Shop Manager.
What We're Looking For At least two years of administrative or office-management experience. At least two years of full-time QuickBooks experience. Excellent written and verbal communication skills. Strong organization, time management, and attention to detail. Manage multiple priorities while protecting confidential information. A professional, customer-focused approach and a valid driver's license. Preferred Background Automotive, luxury-service, hospitality, or other customer-focused experience is preferred, but not required. Schedule Full-time
- Monday-Friday
- 8:00 a.m
- 5:30 p.m.
- In person in
Mineola, NY Paid Overtime Pay:
From $60,000.00 per year
Benefits:
Dental insurance Employee discount Health insurance Life insurance Paid time off Parental leave Vision insurance
Work Location:
In person
