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Now viewing: Office Manager
RH
Robert Half
Office Manager
Job Description
We are looking for an organized and dependable Office Manager & Bookkeeper to support daily operations for a construction company in Stroudsburg, Pennsylvania. This individual will play a critical role in maintaining accurate financial records, managing office operations, driving bids/proposals, supporting project administration, and ensuring smooth communication between customers, vendors, subcontractors, and internal team members
Responsibilities:
- Oversee day-to-day office operations to ensure an efficient, well-organized workplace.
- Manage front desk activities, including greeting visitors, answering calls, and directing inquiries appropriately.
- Monitor inventory levels for office materials and place orders to keep essential supplies available.
- Process accounts payable tasks accurately, including reviewing invoices and preparing payment records.
- Maintain bookkeeping documentation and support routine financial tracking using QuickBooks.
- Assist with construction-related accounting activities and help keep project records organized.
- Prepare and compile bid proposal materials, ensuring information is complete and clearly presented.
- Coordinate administrative support functions such as filing, correspondence, and document management.
- Create and manage project files and customer records\
- Track permits, certificates of insurance, and subcontractor compliance records
- 3+ years of bookkeeping and office management experience
- Experience supporting a construction, contractor, home services, or related business strongly preferred
- Proficiency with QuickBooks and Microsoft Office Suite
- Familiarity with ordering, tracking, and maintaining office supplies and related inventory.
- Experience supporting bid proposal preparation and maintaining accurate documentation.
- Understanding of job costing, accounts payable, accounts receivable, and payroll processes Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.