Find & Apply For Office / Administrative Assistant Jobs in Bishop, California

Location:

Mammoth Lakes, CA Employment Type:

Full-Time Job Summary:

Assist the Project Manager with daily administrative duties, including project documentation, correspondence, scheduling coordination, tracking deliverables, and maintaining accurate project records. The ideal candidate is highly organized, detail-driven, and experienced in construction documentation.

Key Responsibilities:

• Assist Project Manager in managing varies field documentation.
• Track and log document flow between the field, subcontractors, project managers, inspectors, and client representatives
• Assist with processing and tracking submittals, approvals, and project deliverables
• Prepare and maintain project logs, including RFI logs, submittal logs, change order tracking, and inspection records
• Assist in preparing pay applications by organizing supporting documentation and verifying quantities
• Coordinate with project management, office, and field staff to ensure required documentation is complete and submitted timely
• Maintain accurate project files and ensure records are organized, current, and audit-ready
• Support project closeout activities, including compilation of as-built records, warranties, certifications, and final documentation
• Assist with preparation of project reports and documentation required by owners, agencies, and funding partners Federal Highway (FHWA)

Reporting & Documentation Responsibilities:

• Support documentation requirements for federally funded highway and transportation projects
• Assist with maintaining FHWA project records, reporting documentation, and required project files
• Compile and organize documentation required for agency reviews, project audits, and owner reporting
• Track project milestones, submittal status, and documentation deadlines
• Assist project management with preparation of reports required by state and federal agencies

Qualifications:

• Strong understanding of construction documentation processes and project workflows
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced construction environment

Work Environment:

• Based in a field office at an active construction site
• Regular interaction with project managers, field personnel, inspectors, engineers, and agency representatives
• Out of town accommodations will be provided.

Pay is based on experience. We are an equal opportunity employer and value diversity in our workforce.

Pay:

$27.50 - $45.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Vision insurance

Work Location:

In person