Find & Apply For Office / Administrative Assistant Jobs in Holtville, California

Attendance Secretary at Holtville Unified School District Print Application Deadline 9/9/2026 4:00 PM Pacific Date Posted 9/1/2026 Contact Celso Ruiz 760-356-2974 Number of Openings 1 Salary Pay Range $21.58 - $23.95 Per Hour Length of Work Year 10 months Employment Type Full Time About the Employer The Holtville Unified School District, recently named a 2018 California Exemplary District by the California Department of Education, combines large learning opportunities with a small school setting. From Transitional Kindergarten to the 12th Grade, our school sites offer a unique educational experience that has earned our district several honors at both the County and State levels. From Dual Immersion, to Apple ConnectED , to a highly successful Math, Engineering, and Science Achievement (MESA) Program, to our strong Agricultural Pathway, Holtville students are able to access unique academic opportunities in our schools. Beyond the classroom, we are highly competitive as well in sports, band, FFA, Migrant Speech and Debate, MESA, and countless other clubs and activities. Our community is tightly knit, and is supportive of our schools, parents, and most importantly, the students we seek to empower. Job Description /

Essential Elements:

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HOLTVILLE UNIFIED SCHOOL DISTRICT

Classified Job Description

ATTENDANCE SECRETARY DEFINITION

Under the supervision of the Assistant Principal, to perform a wide variety of responsible clerical work; to assist the school official by relieving him/her of clerical detail; to assist in the posting and compiling of attendance records; and to do related work as required.

EXAMPLES OF DUTIES

• Performs a wide variety of clerical duties for the Assistant Principal.
• Maintains files and other records related to attendance.
• Compiles information and prepares a variety of attendance reports for students on a monthly, semester and yearly basis.
• On a bi-weekly basis, prints attendance sheets and absence forms.
• Prints on a daily basis, absence verifications forms for every teacher.
• Supervises collection of absence slips daily.
• Participates in the compilation of absences.
• Scans absence lists on the computer system on a daily basis.
• Receives phone calls or notes from parents explaining student absences.
• Makes phone calls to parents to determine reasons for absences.
• Maintains current and accurate count of student population.
• Issues absence slips, posts reasons for absences and late arrivals.
• Coordinates Saturday School records and attendance.
• Issues trip slips to students upon request.
• Gives information to parents, teachers and school officials from attendance files and records.
• Processes checkout forms for transferring students.
• Delivers messages from parents to students.
• Prepares orders for attendance supplies for the Assistant Principal.
• Greets and directs visitors and telephone callers and either answers questions concerning the school's activities, or programs, or refers persons to another source of information.
• Sets up auto-dialer to call parents to inform them of any student absences.
• Operates office machines including but not limited to computer, typewriter; copying machines, scanning machine; and uses two-way radio as needed.

DESIRABLE QUALIFICATIONS

Knowledge of:

Business English, spelling, punctuation; modern office practices, procedures, and equipment; good receptionist and telephone techniques; letter and report writing, common office machines and their operation.

Ability to:

Speak and write English and Spanish fluently; communicate with parents in a professional manner; interpret and apply pertinent school district procedures, policies, laws, rules and regulations, and to apply them with good judgment in a variety of situations; compose correspondence independently; perform responsible clerical work with accuracy and speed; make arithmetical calculations with speed and accuracy and maintain statistical records in an office setting with constant interruptions; type at a speed of 55 words per minute; operate office equipment such as adding machines, copying machines, typewriters, and computers; meet the public tactfully and courteously and answer questions correctly; compile and maintain accurate records and files; understand and carry out oral and written directions; establish and maintain cooperative relationships with those contacted in the course of work.

Experience:

One year of experience performing work comparable to general office clerk in a public school or two years of responsible and varied experience in the clerical field, including experience involving some statistical or financial record keeping.

PHYSICAL ABILITIES

• Visual capability to read handwritten or typed documents and the display screen of various office machines and equipment.
• Able to conduct verbal communications and conversations.
• Ability to hear normal range of verbal conversations (approx. 60 decibels).
• Able to sit, stand, stoop, kneel, bend and walk.
• Able to sit for sustained periods of time.
• Able to climb slopes, stairs, steps and ladders.
• Able to lift up to 30 pounds.
• Able to carry up to 30 pounds
• Able to operate office machines and equipment in a safe and effective manner.
• Demonstrate manual dexterity necessary to operate calculator, typewriter and/or computer keyboard at the required speed and accuracy.

LICENSES, CERTIFICATIONS, BONDING, AND/OR TESTING REQUIRED

Criminal Justice Fingerprint Clearance Requirements / Qualifications Resume 3 Letters of recommendation ( One of the letters must be in behalf of your most current supervisor Copy of High School Diploma/ Equivalency Letter(s) of Recommendation Proof of HS Graduation Resume Requirements / Qualifications Resume 3 Letters of recommendation ( One of the letters must be in behalf of your most current supervisor Copy of High School Diploma/ Equivalency Letter(s) of Recommendation Proof of HS Graduation Resume Comments and Other Information One year of experience performing work comparable to general office clerk in a public school or two years of responsible and varied experience in the clerical field. Bilingual desired. Must be able to communicate and work effectively with students, parents and staff. Must have excellent customer service skills, have good grammar skills, know modern office procedures and use of equipment. Comments and Other Information One year of experience performing work comparable to general office clerk in a public school or two years of responsible and varied experience in the clerical field. Bilingual desired. Must be able to communicate and work effectively with students, parents and staff. Must have excellent customer service skills, have good grammar skills, know modern office procedures and use of equipment. Links Related To This Job Holtville Unified School District Holtville Unified School District City of Holtville View Other Job Desc. / Ess. Elem. CalPERS Links Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits

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