Find & Apply For Office / Administrative Assistant Jobs in Novato, California

Experienced CPA Firm Administrative Assistant Prestigious CPA firm in Novato is seeking an exceptional Administrative Assistant. A minimum of 2 years are required. We offer good benefits and an excellent work atmosphere. Duties Assemble tax returns - print, staple, create cover letters, and attach correct envelopes Scan, Print, mail, and track client organizers and engagement letters Track project completion dates in Project Management software Maintain client contact information in Practice Management software Export data from database to Excel to create reports General administrative duties including but not limited to: filing, answering phones, contacting vendors, scheduling appointments, correspondence Maintain copiers by keeping stocked, distributing faxes, replacing toner, basic user maintenance, fixing paper jams, calling technicians when necessary Assist other admin staff in maintaining Kitchen Schedule and set up/break down meetings Assist with busy season catering and special events Processing billings, posting bills and payments Look up invoices, track payments in Practice Management software Other duties as assigned

Key Attributes:

Detail oriented, accuracy over speed Understanding of tax forms and related deadlines (i.e., know that a 1040 is for individuals and that its deadline is April 15th and if extended its new deadline is Oct 15th, etc) Computer skills: Intermediate skills for Microsoft Office and Adobe, Professional and diplomatic client and internal communications Experience and knowledge to use judgement and make decisions

Additional:

Willing and able to work overtime with no PTO during busy season Feb 1 thru April 15 Team player who enjoys working collaboratively Also able to work independently and complete work with minimal supervision Doesn't get flustered easily About the

Opportunity:

This is a full time position with the opportunity for advancement within the firm for the right fit. The position offers full benefits including medical, dental, 401k, gym reimbursement, PTO, flexible scheduling and other perks.

Job Type:

Full-time Pay:

$28.00 - $30.00 per hour

Benefits:

Vision insurance

Work Location:

In person