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Essential Elements:

DEFINITION

Under the supervision of the Site Principal, the School Secretary is responsible for major secretarial/clerical functions in the school and general office management. The School Secretary acts as receptionist, makes appointments, assists sick or injured students, maintains school records and accounts, prepares reports, and communicates with other district staff, students, parents and the public.

SUPERVISOR

The School Secretary works under the supervision of the Site Principal.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed in the job description are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EXAMPLE OF DUTIES AND RESPONSIBILITIES

Essential Duties:

Performs a variety of secretarial and clerical tasks, including typing, word processing, proofreading, filing, checking and recording information
Serves as receptionist and office assistant, answering phones and directing students, staff and the public as necessary
Prepares letters, memos, bulletins and other correspondence
Reviews documents and prepares reports
Communicates with parents and the public
Interprets routine policies and procedures to students, staff and the public
Receives, sorts and distributes mail and other correspondence
Schedules appointments, meetings, and events
Enrolls and transfers students
Verifies student absences, documents student attendance records
Maintains student database
Processes grade reports and transcripts
Processes school funds and assists in managing school budgets
Maintains inventory of student textbooks
Processes purchase orders
Prepares reports relating to such matters as personnel and budgets
Assists in coordinating bus schedules
Assists in coordinating custodial, maintenance and groundskeeping work
Assists sick or injured students and administers first aid as necessary
Participates in emergency response procedures
Assists in scheduling students and classes

Other Duties:

Performs other duties as assigned by the supervisor

PHYSICAL AND MENTAL CHARACTERISTICS REQUIRED

This is a moderate to high stress level position in a school environment. It requires physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone and business machines (including computer and calculator); vision sufficient to read printed materials; hearing sufficient to conduct in-person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard at normal conversational distance; physical agility to push, pull, squat, twist, turn, bend, stoop, and reach overhead; physical mobility sufficient to move about the work environment (classroom, office, school site to school site), perform routine custodial/maintenance tasks, operate equipment, drive an automobile or bus, and respond to emergency situations; physical strength to lift 25 pounds; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, and make valid judgments and decisions.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

Knowledge of:

Numerical, alphabetical and subject matter filing systems
District rules, regulations and procedures; familiarity with appropriate sections of State Education Code
General accounting procedures
Proficiency in English and Spanish, both oral and written
General concepts of child growth, development and behavior Ability to:
Perform a variety of complex secretarial and clerical work; prioritize tasks; work independently
Prepare and maintain accurate and timely records and reports
Follow written and oral directions
Meet schedules and timelines as assigned
Use discretion and judgment in confidential matters
Use flexibility in applying existing methods and procedures
Interpret District rules, regulations and procedures
Maintain appropriate health and safety requirements
Maintain an understanding, patient, warm and receptive attitude toward children
Establish and maintain cooperative working relationships with those contacted in the course of work
Maintain a neat and orderly learning environment
Use technology appropriate to the work environment, including typewriter, copier, calculator, word processor and printer; use office computer software applications, including word processing and spreadsheet
Type accurately at the rate of 60 words per minute Education and Experience
High school diploma or equivalent
Two years experience in secretarial or clerical work
Valid California driver's licenses
First aid and CPR training Desirable Qualifications
Experience in working with diverse groups Requirements / Qualifications Include two letters of reference, a letter of introduction, and a resume.

Requirements / Qualifications

Include two letters of reference, a letter of introduction, and a resume. Links Related To This Job View Other Job Desc. / Ess. Elem. CalPERS Links Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits

ADD TO WISHLIST VIEW JOB WISHLIST APPLY

(Current Employees ONLY)

APPLY QUICK

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Find & Apply For Office / Administrative Assistant Jobs in Pescadero, California

Classified Substitutes - office, supervision, classroom aides