Find & Apply For Office / Administrative Assistant Jobs in Santa Ana, California

Executive Secretary 8818 ATHENA Consulting - 3.7 Santa Ana, CA Job Details Full-time $25 an hour 2 hours ago Benefits Health savings account AD&D insurance Disability insurance Health insurance Dental insurance Employee assistance program Vision insurance 401(k) matching Pet insurance Qualifications Customer communication Confidential information handling Serving clients In-person customer service Executive administrative support High school diploma or GED Attention to detail Organizational skills Computer skills Clerical experience Productivity software Time management Office record organization Full Job Description

OVERVIEW OF ATHENA ATHENA

Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients' Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees' Lives Better by identifying and cultivating their talents and matching these talents with our customers' needs. ATHENA places a high value on customer service, accountability, and getting the job done. Employees assigned to this position are subject to Union membership, fees, and dues in accordance with the collective bargaining agreement, and employment with ATHENA may be conditioned upon participation in the client's Union.

POSITION SUMMARY

We are seeking an experienced, highly professional, and organized Executive Secretary to provide administrative and scheduling support in a busy government office. The ideal candidate must be dependable, detail-oriented, professional, and able to handle multiple priorities with discretion and good judgment.

Key Responsibilities:

Confidentiality & Discretion:

Handle confidential and sensitive information with the highest level of discretion. Information discussed or observed in the office, including personnel matters, meetings, conversations, schedules, and other internal business, must remain confidential and must not be shared with unauthorized individuals.

Calendar/Scheduling:

Manage and maintain the Supervisor's master calendar, including meetings, appointments, events, community outreach, and public meetings. Coordinate schedules with County departments, public officials, government representatives, community organizations, staff, and other outside contacts. Identify and resolve scheduling conflicts and communicate calendar changes promptly. Monitor the Supervisor's schedule and provide timely reminders and meeting notifications. Prepare meeting agendas, materials, binders, and documents as needed. Coordinate meeting logistics, including invitations, RSVPs, follow-ups, room setup, and refreshments. Provide professional front desk and telephone coverage; greet visitors and direct them appropriately. Maintain an organized office and assist with office supplies, storage, and general administrative needs. Prepare necessary materials for Board of Supervisors meetings and other important deadlines. Communicate professionally with staff, government officials, community members, and outside organizations. Monitor public communications emails and assist with routing and follow-up as needed. Respond to urgent scheduling and administrative matters in a timely manner. Perform other administrative duties and special assignments as needed.

Ideal Candidate:

Previous experience as an Executive Secretary, Executive Assistant, Scheduler, or similar administrative role. Excellent organizational and time-management skills. Strong written and verbal communication skills. Professional, confident, and courteous demeanor. Ability to work independently, prioritize competing deadlines, and exercise sound judgment. Strong sense of confidentiality, discretion, and professionalism is essential. Comfortable working in a fast-paced government or professional office environment.

REQUIRED SKILLS / ABILITIES

Strong customer service and interpersonal skills; professional demeanor with the public. Ability to prioritize and manage multiple assignments simultaneously. Sound judgment and discretion when handling sensitive or confidential information. Proficiency with specialized office software, scanners, printers, and other office equipment. Good record-keeping and organizational skills.

EDUCATION AND EXPERIENCE

High School diploma or equivalent preferred. Prior clerical, administrative, or customer service experience preferred.

PHYSICAL REQUIREMENTS

Prolonged periods of sitting at a desk and working on a computer. Standard hours of work are Monday through Friday, 8:00 a.m. to 5:30 p.m., with a lunch break from 12:00 p.m. to 1:00 p.m.

SUCCESSFUL ATHENA EMPLOYEES WILL DISPLAY THE FOLLOWING CHARACTERISTICS

You strive to be the best in your field currently and in the future. You like to make your employer look good. You find solutions where others only see problems. You are proactive, you make and meet commitments, and you perform your duties exceedingly well. You are aware of the employer's needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole. You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.

THE BENEFITS OF WORKING FOR ATHENA INCLUDE

Support from a team of professionals committed to making your life better. Medical, dental, and vision insurance. Health Savings Account (HSA). Pet insurance. 401(k) with a generous employer match. ATHENA-paid Life and Accidental Death & Dismemberment Insurance for employees. Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employees, spouses, and children. Short- and Long-Term Disability. Employee Assistance Program (EAP). Easy-to-use employee self-serve HR portal. Sick leave varies - be sure to inquire with your Recruiter. The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Application for employment is not intended to and does not create a contract or offer of employment. If hired, employment with the company is on an at-will basis and may be terminated at the will of either party. ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status, or other characteristics protected by law. Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. #

ATHENAJOBS - HYCAL

Pay:

$25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Vision insurance People with a criminal record are encouraged to apply

Work Location:

In person