Find & Apply For Office / Administrative Assistant Jobs in South El Monte, California

Office Operations & Administrative Assistant Bear windows Inc South El Monte, CA Job Details Full-time $33,000 - $40,000 a year 1 hour ago Benefits Paid time off On-the-job training Opportunities for advancement Qualifications Customer records maintenance Office activity coordination Phone communication Customer order taking Service scheduling Client inquiry handling Sales order data entry Phone call screening Administrative experience Meeting scheduling Sales quoting Construction industry experience Construction experience Order inquiry handling Customer information system software Sales follow-up Conducting sales calls Entry level Cross-functional communication Quality data entry Office experience Customer data entry Full Job Description Office Operations & Administrative Assistant Bear Windows is looking for a reliable, organized, and detail-oriented Office Operations & Administrative Assistant to support our growing office team. This role is a mix of data entry, customer follow-up, quoting support, and phone/reception coverage . You'll work closely with our office, sales, and production teams to help keep customer information accurate, follow-ups moving, and day-to-day operations organized. This is a great fit for someone who is comfortable working on a computer, enjoys talking with customers, and can switch between administrative work and phone support throughout the day. What You'll Be Doing Entering and updating customer, order, and project information Assisting with data entry related to customer quotes and window orders Reviewing information for accuracy before quotes or orders are processed Making outbound follow-up calls to customers and leads Following up on open quotes and customer inquiries Answering incoming phone calls and assisting as backup reception when needed Taking detailed messages and directing calls to the appropriate team member Updating customer notes and activity in our CRM and internal systems Assisting with appointment scheduling and confirmations when needed Coordinating with the sales, production, and office teams Learning Bear Windows products, terminology, and basic window specifications Helping with additional administrative and office tasks as the company grows What We're Looking For You don't need to be a window expert on day one. We can train the right person. We're looking for someone who is: Organized and detail-oriented Comfortable with data entry and repetitive administrative tasks Confident and professional on the phone Comfortable making outbound customer follow-up calls Able to learn new software and systems quickly Able to manage multiple tasks without losing track of details Dependable and punctual Comfortable asking questions and communicating with different departments Friendly, professional, and customer-focused Preferred Experience Experience in any of the following is helpful but not required: Office administration Data entry Customer service Reception or phone support Order processing Quoting or estimating CRM software Construction or home improvement Window and door manufacturing, installation, or sales Window industry experience is a plus, but we are willing to train someone with the right attitude and attention to detail. What Success Looks Like You're someone the office can rely on. Customer information is entered correctly. Follow-up calls get made. Open quotes and customer requests don't get forgotten. When the phones get busy, you can jump in and help. As you learn the business, you become someone who can confidently assist with quotes, customer questions, order information, and general office operations. Why Join Bear Windows? Bear Windows is a growing Southern California window and door company. As we continue to grow, we're building a stronger office and operations team to support our customers, sales representatives, and installation crews. You'll have the opportunity to learn multiple parts of the business rather than being limited to one repetitive task.

We offer:

Stable, full-time employment On-the-job training A supportive small-team environment Opportunities to take on additional responsibilities as the company grows Opportunities for professional growth and advancement If you're organized, dependable, comfortable talking to customers, and looking for a position where you can grow with the company, we'd love to hear from you.

Pay:

$33,000.00 - $40,000.00 per year

Benefits:

Paid time off

Work Location:

In person