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Administrative
Office / Administrative Assistant
Loxahatchee, FL
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POSITION IS OFFERED BY A NO FEE STAFFING AGENCY
Growing Construction company in West Palm is seeking a reliable, team oriented, Office Administrative Assistant.
Responsibilities:
Greet visitors, clients, and vendors and direct them appropriately Managing incoming and outgoing mail, packages, and express deliveries Managing incoming and outgoing email correspondence, taking messages, and directing calls to the appropriate staff Handling general correspondence, including faxes, scanning, and copying documents. Managing incoming calls and emails, screening calls, taking messages, and directing calls to the appropriate staff Maintain office calendars and schedule meetings Assist with planning events and coordinating meetings Perform general clerical duties: filing, photocopying, scanning, proofreading Order and track office supplies Keep the front desk and lobby area organized and presentable Managing calendars for appointments, meetings, and other events. Organizing and maintaining both physical and digital files. Accurately entering information into databases or other systems. Managing and ordering office supplies as needed. Sort, download, and organize backup documentation for invoice submission to customers Download invoices daily and sort, download, and organize backup documentation before email invoice submission to customers Follow up with customers regarding past-due invoices Assist with emailing remittance advice to customers and vendors as needed. Ensure clients documentation is up to date. Providing administrative support to other staff members as needed
Required Qualifications:
1 year minimum of customer service experience. High School education minimum. At least 18 years of age due to hours of work. Proficient MS Office. Proficient in QuickBooks/QuickBooks payroll experience. Minimum of 20+ wpm required. Must be able to communicate in English to perform the essential functions of the position.
