Find & Apply For Office / Administrative Assistant Jobs in Saint Marys, Georgia

Administrative Assistant Location:

Lake Mary, GA Reports To:

Leadership Team Position Summary We are seeking a professional, organized, and detail-oriented Administrative Assistant to support our GA office. This onsite role serves as a key resource for daily office operations, providing administrative support while ensuring efficient management of office processes and documentation. The ideal candidate is proactive, highly organized, customer-service focused, and capable of managing multiple priorities in a fast-paced construction environment. In addition to general administrative responsibilities, this position will assist with company vehicle administration, including registrations, tag renewals, and maintaining fleet-related records. Key Responsibilities Office Administration Answer and direct incoming phone calls and greet visitors in a professional manner. Maintain organized filing systems for electronic and hard-copy records. Assist with correspondence, document preparation, data entry, and record management. Coordinate office supplies and ensure the office remains organized and well stocked. Coordinate with departments including Payroll, Human Resources, Safety, Operations, and Accounting on administrative matters. Fleet & Vehicle Administration Maintain records for company vehicles, registrations, titles, and related documentation. Coordinate vehicle registrations, tag renewals, and associated state compliance requirements. Monitor renewal deadlines and ensure timely processing of registrations and permits. Maintain accurate fleet records and support audits or reporting requests. General Support Assist with special projects and administrative initiatives as assigned. Support process improvements that enhance office efficiency and organization. Maintain confidential employee and company information with discretion and professionalism. Qualifications High school diploma or equivalent required; Associate's degree preferred. 2+ years of administrative, office support, or office coordinator experience. Prior experience with vehicle registrations, renewals, etc. preferred. DOT document controls experience a plus Strong organizational and time-management skills with the ability to prioritize multiple tasks. Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, and Teams. Excellent written and verbal communication skills. Ability to work independently while collaborating effectively with multiple departments. High attention to detail and accuracy. Ability to handle confidential information professionally and discreetly. Preferred Qualifications Experience in the construction, contracting, manufacturing, or related industry. Previous experience managing vehicle registrations, fleet administration, or compliance documentation. Familiarity with employee onboarding and basic HR administrative processes. Experience supporting operational or field-based teams. Intermediate Excel skills and strong data-entry accuracy.

Pay:

$24.03 - $28.84 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): Do you have 2+ years of administrative, office support, or office coordinator experience? Ability to

Commute:

Saint Marys, GA 31558 (Required)

Work Location:

In person