Find & Apply For Office / Administrative Assistant Jobs in Kailua, Hawaii

Administrative Specialist Pacific Legacy, Inc. Kailua, HI Job Details Full-time $25 - $30 an hour 12 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Parental leave Vision insurance 401(k) matching Professional development assistance Life insurance Qualifications Computer operation Confidential information handling Phone communication Executive administrative support Attention to detail Desktop applications Organizational skills Typing Clerical experience Productivity software Office management Editing Quality data entry Client interaction via phone calls Full Job Description Overview We are seeking a detail-oriented Administrative Specialist to join our team! This role offers an exciting opportunity to streamline office operations and support daily administrative functions. In this role, you will provide general administrative duties to support the operations of Pacific Legacy's Kailua office. Your proactive approach and strong organizational skills will contribute significantly to our workplace success. Duties Performs general administrative duties Prepares letters, documents, and expense claim forms for co-workers Attends consultation meetings and compiles meeting notes Formats, produces, and assists with submittal of technical reports Assists with online submittals of documents to the State Historic Preservation Division Takes the lead on project tracking Provides periodic assistance and support to the company's California offices Assists supervisors and project managers with field logistics including transportation, accommodation, and equipment rental Assists with archiving of digital files and archaeological collections curation as needed Works cooperatively with co-workers, vendors, and clients Requirements Proven experience in office management or administrative support roles with a focus on clerical tasks Strong computer literacy with proficiency in Microsoft Office applications Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Demonstrated experience handling confidential information with integrity and professionalism Exceptional phone communication skills coupled with proper phone etiquette for engaging client interactions Ability to perform data entry accurately while maintaining high attention to detail including proofreading documents and managing typing tasks Personal assistant or office support experience is a plus, especially involving calendar management and time coordination

Pay:

$25.00 - $30.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Professional development assistance Vision insurance

Work Location:

In person