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Now viewing: Administrative Assistant
IW
Illinois workNet
Administrative Assistant
Job Description
Description We are looking for an Administrative Assistant to support daily office operations in a fully onsite ongoing contract role. This position is ideal for someone who enjoys keeping schedules organized, handling administrative details with care, and creating a detail-oriented experience for internal teams and visitors. The role combines executive support, office coordination, and routine administrative tasks in a fast-paced business environment.
Responsibilities:
- Coordinate meeting schedules, maintain calendars, and help ensure leaders stay organized and prepared for upcoming commitments.
- Process invoices accurately and follow established procedures to support timely recordkeeping and payment workflows.
- Prepare, review, and submit expense reports while maintaining attention to detail and documentation standards.
- Oversee office supply levels, order necessary materials, and help keep equipment available and functioning for day-to-day use.
- Provide broad administrative support such as filing, document handling, data entry, and general office coordination.
- Serve as a welcoming first point of contact by assisting with inbound calls and front-office or receptionist-related activities as needed.
- Help maintain an orderly onsite office environment by supporting routine operational and administrative needs across the team. Requirements
- Prior experience in an administrative, office support, executive assistant, or similar coordination role.
- Strong organizational skills with the ability to manage multiple tasks and shifting priorities effectively.
- Clear and effective verbal and written communication skills.
- Comfortable handling calendar coordination, invoice-related tasks, and expense documentation.
- Proficiency with general office administration, data entry, and inbound call support.
- Strong interpersonal skills that contribute to a positive office environment.
- Ability to work fully onsite in Inverness, Illinois.