Find & Apply For Office / Administrative Assistant Jobs in New Canton, Illinois

Position Overview The Sny Island Levee Drainage District is seeking a dependable and organized Administrative Assistant to handle financial recordkeeping and general office administration. This position focuses on maintaining accurate accounting records, preparing meeting materials, and keeping district operations running smoothly and efficiently. Primary Responsibilities Financial & Recordkeeping Record and track invoices, payments, and expense reports for review and payment. Enter transactions and assist with bookkeeping in QuickBooks. Support budget preparation, audit documentation, and coordination with the district's accountant. Maintain databases of landowner assessments, payments, and mailing addresses. File and organize receipts, financial statements, and vendor documentation. Administrative & Clerical Support Prepare and distribute agendas, meeting packets, and minutes for monthly board meetings in compliance with the Illinois Open Meetings Act. Maintain organized electronic and physical files, including permits, contracts, easements, reports, and correspondence. Draft and proofread letters, memoranda, and reports as needed. Manage incoming calls, mail, and general inquiries from landowners, vendors, and partners. Assist with Freedom of Information Act (FOIA) requests and record retention requirements. Preferred Qualifications Prior administrative or bookkeeping experience. Strong computer skills, including Microsoft Word and Excel. Experience with QuickBooks a plus. Excellent attention to detail, accuracy, and organization. Clear written and verbal communication. Ability to work independently and maintain confidentiality.

Base Pay:

$22.00 - $27.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person