Find & Apply For Office / Administrative Assistant Jobs in Thibodaux, Louisiana

Special Instructions Nicholls State University adheres to the equal opportunity provisions of federal civil rights laws and regulations that are applicable to this agency. Therefore, no one will be discriminated against on the basis of race, color, national origin (Title VI of the Civil Rights Act of 1964); sex (Title IX of the Educational Amendments of 1972); disability (Section 504 of the Rehabilitation Act of 1973; or age (Age Discrimination Act of 1975) in attaining educational goals and objectives and in the administration of personnel policies and procedures. Anyone with questions regarding this policy may contact Alison Hadaway, SHRM-CP, Director of Human Resources at 985-448-4041 / alison.hadaway@nicholls.edu / P.O. Box 2105, Thibodaux, LA 70310. For anyone needing ADA Accommodations, please contact Carolyn Kern, Director of Environmental Health & Safety at 985-448-4782 / carolyn.kern@nicholls.edu Position Details Position Information Position Title Administrative Assistant 3 Position Number 123078 Salary Range $28,642.00 - $49,067.00 Hires at Minimum Rate Position Type Classified Staff Department Information Ending Effective Date of Temporary Employment Department Counseling Center Job Duties Responsibility / Duty Schedule appointments for counseling center clients and walk them through the online intake process Assign clients to counselors Independently screen phone calls and greet walk-ins and make judgement decisions as to qualifying emergencies based on criteria set for the by Director. Emergencies may include students, faculty, or staff who may be suicidal, homicidal, or victims of relationship violence or sexual assault Serve as initial point of contact and obtain information from potential clients to determine severity and time sensitivity for appointment scheduling Make appropriate referrals to university and community resources Create new office forms as needed to provide better service to clients Maintain confidentiality in regard to all client information Maintain schedule of shredding inactive client files and supervise student workers during shredding process Prepare and sign proof of attendance paperwork for students requesting documentation of counseling sessions Receive confidential information by fax or email and scan to appropriate client files and notify counselors Develop and maintain proficiency in Titanium software Percentage Of Time 40 Responsibility / Duty Prepare and process all purchase requisitions for Counseling Center Approve and accept requisitions and bids with no dollar limitations Maintain inventories and prepare and process all employment authorizations using People Admin software and professional service contracts Schedule and coordinate individual and group meetings with staff as well as any committees of which the Director is a member Support correspondence and data collection related to Counseling Center Maintain Counseling Center website Arrange for travel of professional staff including hotel, air, automobile, and conference registration for counselors Obtain approval of travel and prepare all travel related forms including travel request requisitions, travel advance, travel expense, student trip insurance, and excused absence forms Assist members of the department in organization of special events by arranging for speaker travel, reserving facilities, arranging honorariums, acquiring donations Design and prepare brochures and flyers as requested for special events, programs, and topics of interest. Provide such support as listed in this section in addition for specific Dean of Students areas as needed Percentage Of Time 30 Responsibility / Duty Maintain schedule for Serenity Space which serves the entire university Ensure that all equipment is in working order and that users have knowledge of how to safely operate equipment Purchase supplies and request repairs as necessary Walk first time users through an orientation and ensure all necessary intake forms are read and signed Percentage Of Time 15 Responsibility / Duty Create training manuals for new student employees Hire, train, supervise, and assign duties to student workers. Evaluate performance, sign payroll documents, and make recommendations regarding retention of student workers Other duties as assigned by the Director of Student Wellness and Support Services or VPSA Percentage Of Time 15 Posting Detail Information Minimum Experience Required

MINIMUM QUALIFICATIONS

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Minimum Education Required Minimum Licenses Required Other Minimum Requirements Applicants must complete the application in its entirety with an electronic signature and date.

• Resumes will not be accepted as a substitute for the application.
• If education and employment history are not completed, the application will be disqualified.
• Please include any current and previous employment at Nicholls State University.

Personnel files are not pulled for application purposes. Applicants claiming education as a substitution for work experience must have their Official College Transcripts delivered to the Human Resources Department at hr@nicholls.edu or emailed directly to Jennifer.

Prejean@nicholls.edu prior to the job closing date. Unofficial transcripts are NOT accepted. Test(s) Required No Test Required. Preferred Education Preferred Experience Preferred Licenses Other Preferred Requirements Physical Demands Employment Year Fiscal Year If Grant Period or Specified Period selected, please specify begin date If Grant Period or Specified Period selected, please specify end date Employment Basis Full-time Proposed Ending Date (for faculty and grant funded positions) Posting Date 09/24/2026 Closing Date 10/04/2026 Special Instructions to Applicants Supplemental Questions Required fields are indicated with an asterisk (

• ).

AEI:

Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources. 1= I have no experience and/or am uncomfortable acting with ethics and integrity 2= I have limited experience or require assistance to act with ethics and integrity 3= I can act with ethics and integrity 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

AEI:

Explain your rating by providing specific and relevant examples in the box below. (Open Ended Question)

CE:

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. 1= I have no experience and/or am uncomfortable communicating effectively 2= I have limited experience or require assistance to communicate effectively 3= I can communicate effectively 4= I can communicate effectively and help others improve their communication

CE:

Explain your rating by providing specific and relevant examples in the box below. (Open Ended Question)

FC:

Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided. 1= I have no experience and/or am uncomfortable focusing on customers 2= I have limited experience or require assistance to focus on customers 3= I can focus on customers 4= I can focus on customers and help others improve their ability to focus on customers

FC:

Explain your rating by providing specific and relevant examples in the box below. (Open Ended Question)

TCr:

Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. 1= I have no experience and/or am uncomfortable thinking critically 2= I have limited experience or require assistance to think critically 3= I can think critically 4= I can think critically and help others improve their ability to think critically

TCr:

Explain your rating by providing specific and relevant examples in the box below. (Open Ended Question)

BST:

Rate your ability to build and support teams based on our definition: The ability to combine your actions and efforts with others to work toward achieving a common goal. 1= I have no experience and/or am uncomfortable building and supporting teams 2= I have limited experience or require assistance to build and support teams 3= I can build and support teams 4= I can build and support teams and help others improve their ability to build and support teams

BST:

Explain your rating by providing specific and relevant examples in the box below. (Open Ended Question) Documents Needed to Apply Required Documents Optional Documents Resume/CV Cover Letter Names and Contact Information for a Minimum of THREE References Letter of Reference 1 Letter of Reference 2 Letter of Reference 3 Copy of Transcript Other Document Other Document