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Office Support Specialist I State of Massachusetts Office Support Specialist I West Boylston, MA Apply Who We Are:

The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts' environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family. Our commitment to environmental justice ensures that every resident, regardless of background or location, can live in a safe, clean environment and shares equally in the benefits of the clean energy transition. Who We Are as an

Employer:

At EEA, we create meaningful, inclusive opportunities that empower our employees to make a real difference in shaping the environmental future of Massachusetts. We foster a workplace culture where diversity is valued, innovation is encouraged, and collaboration thrives. Our employees play a vital role in advancing sustainability, environmental justice, and clean energy solutions, ensuring a positive and lasting impact on Massachusetts and its residents. The Massachusetts Department of Conservation and Recreation (DCR) oversees nearly half a million acres of land, making up one of the largest and most diverse state park systems in the country. Our work focuses on nurturing the vital connection between people and the environment by protecting, promoting, and enhancing our common wealth of natural, cultural, and recreational resources for the well-being of all. DCR infrastructure connects people to and through the beautiful landscapes and accessible recreational facilities we care for - strengthening our communities and driving our economy. Our staff strive to build a healthier, more resilient Massachusetts where all residents and visitors can relax, reflect and feel a sense of belonging in our open spaces and public lands. To learn more about DCR, our facilities, and our programs, please visit www.mass.gov/dcr or contact us at mass.parks@mass.gov.

Job Opening:

The Department of Conservation and Recreation, seeks applicants for an Office Support Specialist I, Water Protection Division to perform the following duties: Please submit a cover letter and resume as part of the application process.

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES

Employees in this series perform administrative support functions such as preparing and analyzing correspondence, reports and other materials as needed; arrange meetings with internal and external contacts; respond to inquiries, assist in various office programs, and perform related work as required. Employees are expected to pay attention to detail, have the ability to multi-task, and provide verbal and written communication effectively.

DETAILED STATEMENT OF DUTIES ANDRESPONSIBILITIES

Perform administrative office responsibilities including greeting and directing visitors, responding to request for building access, and answering telephones.
Ensures office activities are operational and in compliance with standards and guidelines.

Responsible for the organization and upkeep of detailed filing systems/file rooms.

Uses computer software or databases and spreadsheet files.
Updates, maintains ArcGIS applications on employee portal: update staff, vehicles, policies.
Responsible for the upkeep and knowledge of office machines: such as copier, fax, and postage meter. Participates in acquisition of office equipment.
Scheduling use of conference rooms in building, using electronic meeting scheduler/calendar, assisting IT with conference and training equipment setup and breakdown, determine room setup.
Providing administrative assistance as directed to other Division staff including Natural Resources Section.
Providing administrative assistance to Mechanic group on tracking vehicle inspection fleet.
Calculating postage and participating in other mass mailing production.
Prepares requisitions for office supplies, research, and secures vendors for office supplies. Maintains office supply inventory.
Reproducing & binding reports and other materials

Collecting monthly vehicle mileage sheets, and inputting data into spreadsheet.
Track and mail out Handicap Fishing permits
Maintaining staff location board.
Maintain and update division emergency notification and personnel lists.

PREFERRED QUALIFICATIONS 1.

Excellent communication written and verbal. 2. Knowledge and/or proficiency working with Microsoft Office 365 including project management and data management. Awillingness to learn new technologies and systems. 3. Excellent organization skills and ability to multi-task. First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS

Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:

Substitutions:

I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Educational substitutions will only be permitted for a maximum of two years of the required experience. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Job:

Administrative Services

Organization:

Department of Conservation & Recreation Title:

Office Support Specialist I Location:

Massachusetts-West Boylston-180

Beaman St Requisition ID:

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Find & Apply For Office / Administrative Assistant Jobs in West Boylston, Massachusetts

Office Support Specialist I