Find & Apply For Office / Administrative Assistant Jobs in Alexandria, Minnesota

Position Overview:

This Full-time Administrative & Bookkeeping Assistant will help ensure smooth daily operations in our office. This roll involves general clerical work, supporting our field teams with documentation, and handling basic financial tasks such as invoicing and data entry, payroll and customer relations. It is ideal for someone who is organized, self-motivated and comfortable working in a construction-related environment.

Key Responsibilities:

Enter data from jobs to include: employee time tracking, equipment usage, material usage and other information for that project. Assist with accounts payable and receivable entries Prepare invoice and track payments. (Paperwork experience associated with Bid jobs is helpful) Maintain employee and vendor records in relation to current jobs in progress Support management with scheduling, email correspondence and other secretarial tasks Perform general office duties including filing, scanning and answering phone calls Manage and organize project documentation and job files

Qualifications:

Prior administrative or bookkeeping experience required. (construction/excavation/asphalt industry experience is a plus) Proficient in Quickbooks and Microsoft Office Strong attention to detail and accuracy Excellent communication and organizational skills Ability to handle sensitive information with confidentiality High school diploma or equivalent required. Accounting or business degree is a plus

Working Conditions:

Office setting with other secretaries and estimators Casual but professional environment Typical working hours are 7:00am or 8:00am—5:00pm

Pay:

Pay of $25.00-$28.00/hour (depending on experience) Health Insurance plan and a 401K plan are offered License/Certification Drivers license required Drug and Alcohol testing will be done prior to the 1 day of work

Pay:

$25.00 - $28.00 per hour People with a criminal record are encouraged to apply Ability to

Commute:

Alexandria, MN 56308 (Required) Ability to

Relocate:

Alexandria, MN 56308: Relocate before starting work (Required)

Work Location:

In person