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Administrative Assistant to the Buildings and Grounds Department

School Administrative Unit 12, Londonderry

School Administrative Unit 12, Londonderry - Londonderry, New Hampshire Job Details

Job ID:

5908459

Application Deadline:

Posted until filled

Posted:

Aug 31, 2026 12:00 AM (UTC)

Starting Date:

Immediately

Job Description

Position Title:

Administrative Assistant

Support Staff Labor Grade:

V

JOB

ANALYSIS

Under the direction of the Director of Student Services, this position will perform a variety of specialized and complex administrative support duties. The Administrative Assistant will coordinate, organize, oversee and perform everyday clerical and administrative responsibilities to ensure smooth and efficient office operations in an academic environment.

REPORTS TO

Director of Student Services

ESSENTIAL FUNCTIONS

(The following are illustrative of the responsibilities associated with this position and are not intended to be all-inclusive.)

• Self-motivated with the ability to work with little direction
  
• Prepare and accurately maintain a variety of reports, records, and files relating to students, operations, and activities
  
• Aid the administrator by screening calls, visitors, and mail and, when appropriate, referring to other school officials who may be better placed to deal with the matter at hand
  
• Compose routine correspondence independently; prepare, type, and distribute communications as requested by Administration
  
• Provide information concerning school policies, procedures, actions, activities, and schedules as appropriate; and maintain the school calendar
  
• Professionally represent the school and the District in interactions with parents, community and students
  
• Maintains a wide variety of manual and electronic document files and records (ex. budget data, employee records, financial records, reports, etc.) for the purpose of providing up-to-date information and/or historical reference
  
• Excellent customer service, interpersonal, and diplomatic skills when interacting with staff, students and parents
  
• Ability to work comfortably with quickly shifting priorities and constant interruptions, while maintaining good judgment regarding priority of tasks, safety issues and overall support
  
• Coordinate office procedures and implement processes to ensure seamless flow of communication and work product
  
• Demonstrate proficiency in MS Office, Outlook, Google Docs and ability to learn District's software programs
  
• Ability to use discretion with confidential information, as this position is exposed to information regarding families, students and staff that must be kept confidential at all times
  
• Arrange meetings and conferences, schedule school events, either of an instructional, extracurricular or administrative nature
  
• Support the budget process through preparation of purchase requisitions, placing orders and budget tracking
  
• Knowledge of lockdown procedures, fire drills, emergency backpacks to insure a safe school environment
  

QUALIFICATIONS

• 3 years of College or equivalent work experience in related position
  

Position Type:

Full-time

Salary:

$19 to $21 Per Hour