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Special Education Secretary Coe Brown Northwood Academy Coe Brown Northwood Academy

• Northwood, New Hampshire Job Details

Job ID:

5854664

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Aug 10, 2026 Job Description Position Overview Coe-Brown Northwood Academy is seeking a highly organized, detail-oriented, and dependable Special Education Secretary to provide administrative support to the Special Education Department and Director of Special Education. This position plays an integral role in supporting the department's day-to-day operations and maintaining accurate, confidential, and timely special education records and documentation. Primary Responsibilities

• Coordinate and schedule special education meetings, including IEP meetings, evaluations, reevaluations, eligibility meetings, and other team meetings.
• Communicate with parents/guardians, staff, sending districts, and related service providers regarding meeting dates, scheduling, and required documentation.
• Prepare and distribute meeting notices and other special education correspondence.
• Send, receive, organize, and track special education documents, including consent forms, evaluations, IEP documents, Written Prior Notices, progress reports, and other required paperwork.
• Maintain systems for tracking outstanding documents, signatures, and required follow-up.
• Maintain accurate and confidential electronic and paper special education student files.
• File and upload documents promptly and ensure student records are complete, organized, and easily accessible.
• Request and transfer special education records for students entering or leaving CBNA.
• Maintain accurate student information within special education databases and other school information systems.
• Assist with preparation and organization of records for audits, monitoring, reporting, and compliance reviews.
• Maintain department calendars, spreadsheets, tracking systems, and other organizational tools.
• Provide administrative support to the Director of Special Education and special education staff as needed.
• Maintain strict confidentiality of student and family information in accordance with FERPA and applicable school policies and procedures.
• Perform other related administrative duties as assigned by the Director of Special Education. The successful candidate will:
• Have excellent organizational skills and exceptional attention to detail.
• Have a positive growth mindset and be an excellent collaborator.
• Be able to manage multiple deadlines, meetings, documents, and priorities simultaneously.
• Demonstrate strong written and verbal communication skills.
• Be comfortable communicating professionally with parents, educators, administrators, and outside agencies.
• Demonstrate proficiency with Google Workspace.
• Maintain a high level of discretion and confidentiality when handling student information.
• Be dependable, proactive, and able to work independently while also functioning as an integral member of the Special Education Department.
• Have prior administrative or clerical experience; experience in a school or special education setting is strongly preferred, but not required. Interested candidates should complete a Non-Certified Employment Application found on our website
• coebrown.

org, and email it along with a cover letter, resume, and letters of recommendation to: aroy@coebrown.net

Position Type:

Full-time