Find & Apply For Office / Administrative Assistant Jobs in Maywood, New Jersey

Company Overview DesaCare Medical Services specializes in ambulance transportation services, dedicated to providing reliable and compassionate emergency medical transport. Our team is committed to ensuring patient safety and comfort during every journey. Job Overview We are seeking a detail-oriented and proactive EMS Office Administrative Staff member to support daily office operations within our emergency medical services team. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in office management tools. This role offers an opportunity to contribute to a vital community service by maintaining efficient office workflows and delivering exceptional customer support. Duties Operate multi-line phone systems, directing calls accurately and efficiently while providing excellent customer service. Maintain organized filing systems, ensuring all documents are properly stored and easily accessible. Perform data entry tasks using computer software such as Microsoft Office and QuickBooks for billing, record keeping, and reporting purposes. Assist with bookkeeping activities, including invoicing, payments, and financial record management. Handle confidential information with discretion, adhering to privacy protocols at all times. Support office management tasks such as scheduling appointments, coordinating logistics, and managing supplies. Qualifications Prior experience in office administration or clerical roles within healthcare or emergency services is preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks accounting software. Strong computer literacy with excellent typing, proofreading, and data entry skills. Bilingual abilities are highly desirable to serve diverse community needs effectively. Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment. Excellent phone etiquette and communication skills for effective client interaction. Experience handling confidential information responsibly while maintaining professionalism at all times. Personal assistant or office management experience is a plus, demonstrating capability in multitasking and time management. Join our team to play a crucial role in supporting emergency medical transportation operations through efficient administrative functions!

Pay:

$20.00 - $24.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person