Find & Apply For Office / Administrative Assistant Jobs in Vineland, New Jersey

Job Summary We are seeking a dynamic, organized, and energetic General Office Assistant to join our team! In this vital role, you will learn the ropes and support our administrative offices with daily accounting, insurance, and payroll tasks. Additionally, you will cross-train on our Front Desk Scrap Yard position to provide coverage for Saturday shifts, sick days, and vacations. This paid position offers an exciting, hands-on opportunity to build your career and develop valuable office management skills in a positive, supportive environment.

Schedule & Location Primary Schedule:

Monday through Friday at the Administrative Office.

Weekend Requirements:

Approximately 2-3 Saturdays per month at the Scrap Yard. There is a rotational schedule that will vary seasonally.

Travel:

No additional travel required; all offices are located within the same general location.

Key Responsibilities Administrative Support:

Learn to handle core office tasks including answering phones, greeting visitors, scheduling appointments, preparing basic reports, and keeping digital and paper files organized.

Accounting & Billing Assistance:

Help post deposits, process vendor bills, manage the invoice inbox, and assist with basic statement reconciliations.

HR Support:

Assist with daily time and attendance tracking and help input basic insurance claim details.

Team Assistance:

Help leadership with scheduling, calendar reminders, and general daily tasks.

Confidentiality:

Learn and follow company policies to safely handle sensitive client and financial data. Qualifications & Skills (Training Provided!)

Computer Basics:

Familiarity with computers and Microsoft Office (Word, Excel, Outlook). Any exposure to QuickBooks is a plus, but we are happy to train the right person!

Communication:

Friendly, professional phone etiquette and strong communication skills. (Bilingual skills are a plus, but not required).

Work Style:

Great organizational skills, attention to detail, and a proactive, eager-to-learn attitude.

Employment Requirement:

This position requires a background check Physical Requirements Ability to switch between sitting and standing throughout the day. Occasional lifting of office supply or file boxes weighing approximately 20-40 lbs. Ability to navigate stairs, bend, and squat. What We Offer Paid on-the-job training to build your administrative and accounting skills. A supportive, team-focused work environment. A real path for career growth in office administration.

Pay:

$17.00 - $19.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person