Find & Apply For Office / Administrative Assistant Jobs in Willingboro, New Jersey

Our client, an established organization located in the Burlington County area

•near Willingboro, NJ, is in need of a Bilingual Administrative Assistant to support shipping and administrative operations. This is a long-term to convert to permanent position.

Position Summary:

50% of the job is arranging shipments, from small boxes (FedEx/UPS) to crates (LTL) internationally through freight forwarders and brokers. Will be responsible for customer contact over the telephone, email and will support the sales department and the office manager.

Schedule :

7:30am-4:00pm

Salary:

$39,000.00 to $44,000.00 Annually, Dependent on

Experience Location:

Willingboro area We are accepting applications in person at our

Cherry Hill Office:

Monday

•

Thursday:

8AM

•3PM |

Friday:

8AM

•2PM Kaye Personnel, Inc. | 1868 Marlton Pike E. Cherry Hill, NJ 08003 | (856)489-1200 Ext. 0 Be sure to bring 2 forms of ID to complete an application and meet with a staffing specialist. Responsibilities will include but are not limited to : Front desk presence answering and directing incoming calls, communicating with customers, and welcoming occasional visitors, deliveries, and shipping companies. Communicating with freight forward companies, obtaining quotes for international shipments, and preparing bills of lading and all documents required for shipments. Track shipments and help customers solve their logistics, shipping and fulfillment issues. Create and confirm accuracy of commercial invoices and associated paperwork for country-specific requirements. Updating work orders, monitoring shipments and customer interactions as related to final payments and release of products. Use a variety of computer programs including Microsoft Office and Excel, as well as online communication tools like Zoom, teams chat, SignNow, and ERP tracking software. Assist in keeping track of machine and Origin service contracts. Become familiar with company products, specs, services, and rental abilities. Prepare quotes for parts, balls, service contracts, and rentals in the absence of or to support sales staff. Assist in spreadsheet administration, invoice updating and other light bookkeeping needs.

Required Skills/Abilities:

Experience using computer software like email, spreadsheets, Outlook 365 MS Office, SignNow, and shipping websites. Bilingual in English and one of the following: French, Vietnamese, Portuguese, or Spanish Excellent verbal, written and interpersonal communication skills. Excellent organizational skills and attention to detail, as well as the ability to meet deadlines. Strong math and problem-solving skills. Ability to function professionally in a high-paced and at times stressful environment. Qualified candidates are welcome to start an application here: https://kayepersonnel.com/employment-application/ OR Walk-ins are welcome

MON-THURS

8AM

•3

PM or FRI:

8AM-2PM. Be sure to bring 2 forms of ID to apply AT Kaye Personnel, INC 1868 Marlton Pike E. Cherry Hill, NJ 08003 856-489-1200 Se Habla Español We offer benefits including medical, dental, eye vision supplemental plans, direct deposit, as well as Holiday Pay, and Referral bonuses!

Pay:

$39,000.00

•$45,000.00 per year

Language:

English (Required) Spanish, Vietnamese, Portuguese, or French (Required)

Work Location:

In person