Find & Apply For Office / Administrative Assistant Jobs in Bellmore, New York

Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring smooth office operations, providing exceptional support to staff and clients, and maintaining an efficient work environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. If you thrive in a fast-paced setting and enjoy multitasking with a positive attitude, this opportunity is perfect for you! This paid position offers a chance to develop your administrative expertise while contributing to our vibrant team. Duties Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy Perform data entry tasks accurately using spreadsheets, Microsoft Office, Google Workspace, and productivity software Coordinate calendar management and schedule appointments for staff and clients efficiently Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents Provide customer support by addressing inquiries promptly via phone or email, demonstrating excellent phone etiquette and client communication skills Assist with bookkeeping tasks such as invoicing and expense tracking using QuickBooks or similar accounting tools Support office management activities including ordering supplies, managing office equipment, and ensuring overall office productivity Requirements Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry software Familiarity with QuickBooks or other bookkeeping/accounting software is highly desirable Excellent computer literacy and technical proficiency across various productivity tools Bilingual abilities are a plus to effectively communicate with diverse clients and team members Strong phone communication skills with the ability to handle multi-line phone systems confidently Previous experience in customer service or front desk roles within medical or dental offices is advantageous Exceptional time management skills to prioritize tasks efficiently in a busy environment Personal assistant or medical/dental receptionist experience will be considered a strong asset Join us as an Administrative Assistant and become an integral part of our energetic team dedicated to delivering outstanding support and fostering a productive workplace! For a faster response please text us at 631-773-0973!

Pay:

$20.00 - $25.00 per hour

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Bellmore, NY 11710