Find & Apply For Office / Administrative Assistant Jobs in Clifton Springs, New York

Objective:

Support the financial and administrative operations of the farm. Serve as a trusted member of the farm team who handles financial and confidential information responsibly, identifies and investigates discrepancies, anticipates deadlines, and helps keep key business processes running efficiently.

Skills Needed:

Strong attention to accuracy and detail Ability to follow established procedures and protocols Good written and verbal communication skills Willingness and ability to learn new systems and processes Strong problem-solving skills and ability to independently investigate discrepancies Desire to be part of a large farm-business team Proactive approach to responsibilities, deadlines, and potential problems Ability to work efficiently and independently Ability to listen, communicate, and follow direction Proficiency with accounting and payroll software, or demonstrated ability to quickly learn new financial systems Basic understanding of computer networks and willingness to troubleshoot routine technology issues Responsibilities Payroll Ensure employees paid accurately and on time Process weekly payroll, print & mail checks, make weekly tax deposits Enter new hires into payroll system and update information as needed Identify and investigate payroll discrepancies Accounts Payable Receive and organize electronic and mailed AP Assist office manager with coding, entering and issuing payment Reconcile vendor statements and investigate missing invoices or credits Reconcile and enter credit cards Maintain vendor records, W-9s, payment terms, and tax classifications Review feed deliveries and inventory Accounts Receivable Record and deposit AR Create AR invoices as needed Forage grower contracts Maintain grower contract register with inputs, harvest dates, custom work performed, delivered tons, advances and balance due Verify scales tickets and yield before payment Issue invoices, advances, and final payment keeping management team informed Crop Insurance Maintain acreage, crop practices, unit structure, production history maps, and reporting deadlines Complete acreage and production reports Maintain accurate supporting records and ensure required information is prepared by applicable deadlines Office Organization & Administration Maintain filing system and create new files at year-end File documents weekly Help maintain a clean and organized office Greet visitors and answer incoming phone calls Assist with ordering, monitoring, and receiving supplies for the office and dairy IT Routinely check up on computers including rebooting, checking for software updates, etc. Assist Office manager with Wi-Fi network Trouble shoot Wi-Fi and internet as needed Business & Management Support Provide support to the CEO by streamlining priorities, organizing workflows, and ensuring timely execution of key initiatives Follow up on assigned projects and outstanding items to help ensure they are completed Organize information and records needed by management for decision making Identify administration or financial issue that require management's attention Assist with special project and other farm-business needs as assigned

Pay:

$30.00 - $36.00 per hour Expected hours: 40.0 per week

Benefits:

Health insurance Paid time off Retirement plan Application Question(s): Do you have the desire to work at a family business ? Are you familiar with Agriculture?

Experience:

relevant: 3 years (Required) Ability to

Commute:

Clifton Springs, NY 14432 (Required)

Work Location:

In person