Find & Apply For Office / Administrative Assistant Jobs in Copenhagen, New York

Overview We are seeking a highly organized and proactive Personal Assistant to support executive leadership and streamline daily operations. This dynamic role offers an exciting opportunity to manage a wide range of administrative tasks, coordinate projects, and facilitate effective communication within a fast-paced environment. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a passion for delivering outstanding support that enables executives to focus on strategic priorities. Join us to be an integral part of a vibrant team committed to excellence and efficiency. Responsibilities Manage and maintain complex calendars, scheduling meetings, appointments, and business travel arrangements with precision and attention to detail Handle internal and external communication via email, phone, video conferencing software, ensuring professionalism and confidentiality at all times Organize and coordinate events, meetings, and conferences, including venue selection, logistics planning, catering, and materials preparation Perform data entry, bookkeeping and maintain accurate filing systems both digitally (Google Workspace, Microsoft Office) and physically Assist with project coordination by tracking deadlines, preparing reports, and collaborating with team members across departments Support executive administrative needs such as transcription, phone systems, handling confidential information, and drafting correspondence Facilitate office management tasks including supply procurement, office organization, filing systems, and ensuring smooth day-to-day operations Qualifications Proven experience as a Personal Assistant or Executive Assistant with demonstrated ability to manage complex schedules and multiple priorities effectively is preferred Strong proficiency in productivity software such as Microsoft Office (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and video conferencing tools (Zoom, Microsoft Teams) Excellent organizational skills with keen attention to detail; ability to prioritize tasks efficiently in a fast-paced environment Exceptional written and verbal communication skills along with professional phone etiquette Experience with bookkeeping (QuickBooks) preferred, data entry, event planning, and project management is highly desirable Ability to handle confidential information discreetly while maintaining a high level of professionalism Technical proficiency in office equipment (multi-line phones, scanners) and familiarity with digital tools like DocuSign for document signing processes Strong work ethic with the flexibility to adapt to changing priorities while maintaining productivity Join us as a Personal Assistant if you thrive on organization, enjoy supporting leadership teams, and are eager to contribute your skills in a vibrant professional setting. Your expertise will help drive our success while providing exceptional support that empowers our executives to excel.

Pay:

$20.00 - $25.00 per hour People with a criminal record are encouraged to apply

Work Location:

In person