Find & Apply For Office / Administrative Assistant Jobs in Jamestown, New York

Job Summary We are seeking a highly organized and professional Front Office Coordinator to join our dynamic team. This pivotal role involves managing daily front desk operations, providing exceptional customer service, and supporting administrative functions across the organization. The ideal candidate will possess strong communication skills, technical proficiency, and the ability to multitask efficiently in a fast-paced environment. As a Front Office Coordinator, you will be the first point of contact for visitors and clients, ensuring a welcoming atmosphere while maintaining smooth office operations. Responsibilities Greet visitors and clients warmly, ensuring a positive first impression and providing assistance as needed. Manage multi-line phone systems, directing calls accurately and professionally while taking detailed messages. Handle all aspects of front desk duties including scheduling appointments, maintaining visitor logs, and coordinating deliveries. Perform data entry tasks with accuracy using spreadsheets and productivity software such as Microsoft Office applications. Maintain organized office files, manage correspondence, and support clerical tasks including proofreading and word processing. Utilize office management tools to oversee supplies inventory, order necessary materials, and ensure a well-functioning workspace. Assist with administrative duties such as calendar management, document preparation, and basic bookkeeping using QuickBooks. Provide excellent customer support by addressing inquiries promptly via phone or email while practicing proper phone etiquette. Support team members with personal assistant tasks when required, demonstrating strong organizational skills. Ensure efficient office operations through effective time management and prioritization of daily tasks. Experience Prior experience in office management or administrative support roles is preferred. Demonstrated proficiency with Microsoft Office suite (Word, Excel, Outlook) and spreadsheets for data organization. Experience operating multi-line phone systems and providing exceptional customer service. Familiarity with QuickBooks or similar accounting software is advantageous. Bilingual abilities are a plus to effectively communicate with diverse clients and team members. Strong computer literacy with excellent typing skills and attention to detail in proofreading documents. Proven organizational skills with the ability to manage multiple priorities simultaneously. Previous experience in front desk or clerical roles that involved client communication and administrative responsibilities. If you are motivated by organization, enjoy engaging with people, and thrive in an energetic environment, we encourage you to apply for this vital role. Join us in creating a welcoming atmosphere while supporting our operational excellence through your expertise.

Five Ways To Apply:

(choose one) Complete an online application on our website www.expresspros.com/JamestownNY/Job-Openings.aspx Call our Jamestown office 716-483-3844 Visit our office 17 East Fourth Street, Jamestown, NY 14701 Call our Fredonia office: 716-680-8070 Visit our Fredonia office: 33 Church St 3rd Floor, Fredonia, NY 14063 Benefits of working with

Express:

Holiday pay Medical benefits 401K Training Scholarship opportunities

About Express Employment Professionals:

Express Employment Professionals specializes in a variety of industries, including Commercial/Manufacturing, Warehousing, Skilled Trades, Administrative, Human Resources, Accounting, Sales and Marketing and more. We are able to fill these needs through direct hire, contract-to-hire and contract opportunities. There is no fee to candidates for our service; we are a Human Resources Solution company assisting business in finding top talent. In 2024 we put over 5000 people to work in Chautauqua and surrounding Counties. Let us help you today! Learn more about our local office at our website: www.expresspros.com/jamestownny For a complete listing of all open positions, visit www.expresspros.com/JamestownNY/Job-Openings.aspx

Jamestown Office:

17 East Fourth St Jamestown, NY 14701

Fredonia Office:

33 Church St 3rd Floor Fredonia, NY 14063

Pay:

$18.00 - $21.00 per hour

Work Location:

In person