Find & Apply For Office / Administrative Assistant Jobs in Rochester, New York

Administrative Assistant Confidential Manufacturing Plant Rochester, NY Job Details Part-time | Full-time $28 - $30 an hour 1 day ago Benefits Health savings account Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance Flexible schedule Life insurance Referral program Retirement plan Qualifications Computer operation Teamwork Microsoft Outlook Spreadsheets Word embeddings Administrative experience High school diploma or GED Organizational skills Clerical experience Quality data entry Full Job Description Job Summary Position Summary The Administrative Assistant provides administrative, clerical, and customer service support to ensure the efficient operation of the machine shop. This position serves as a key point of contact for customers, vendors, employees, and visitors while assisting with scheduling, purchasing, documentation, and general office administration. Essential Duties and Responsibilities Answer and direct incoming phone calls and emails. Prepare, process, and maintain customer quotes, purchase orders, and sales orders. Enter and update information in ERP, MRP, or accounting systems. Assist with scheduling customer shipments and receiving deliveries. Prepare packing slips, bills of lading, and shipping documentation. Support purchasing activities by issuing purchase orders and following up with suppliers. Maintain inventory records for office and shop supplies. Organize and maintain electronic and paper filing systems. Assist management with reports, spreadsheets, and data entry projects. Support HR functions, including maintaining employee records, tracking time-off requests, and onboarding paperwork. Ensure confidentiality of company, customer, and employee information. Perform other administrative duties as assigned. Required Qualifications High school diploma or equivalent required; Associate degree preferred. Minimum 2 years of administrative or office support experience. Proficient in Microsoft Office (Word, Excel, Outlook). Strong data entry and organizational skills. Excellent verbal and written communication skills. Ability to prioritize multiple tasks Strong attention to detail and accuracy. Preferred Qualifications Experience in manufacturing, machining, aerospace, or industrial environment. Familiarity with ERP/MRP systems. Experience processing purchase orders, customer orders, and shipping documents. Basic understanding of machining and manufacturing terminology. Physical Requirements Ability to sit, stand, and walk throughout the workday. Ability to use a computer, telephone, and office equipment for extended periods. Key Competencies Organization and time management Attention to detail Professional communication Customer service Teamwork Confidentiality Problem solving Dependability Compensation and Benefits Competitive hourly wage based on experience Health insurance Paid holidays and vacation 401(k) Confidential Machine Shop is an

Equal Opportunity Employer Pay:

$28.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Vision insurance

Work Location:

In person