Find & Apply For Office / Administrative Assistant Jobs in Warsaw, New York

Job Description:

Sunrise Courts is a family-owned U.S based manufacturer and installer of squash courts nationwide. We are looking for an organized, detail-driven Administrative Assistant - Bid & Proposal Support individual to join our in-office team and serve as a key point of coordination between our office and crews working on job sites nationwide. This role plays a critical part in keeping our field operations running smoothly — from booking travel to managing documentation — and is ideal for someone who thrives on staying organized, solving problems, and keeping multiple moving pieces on track.

What You'll Do:

Coordinate logistics for upcoming jobs, ensuring crews have everything they need to execute projects efficiently Arrange full travel logistics for crew members on the road, including flight bookings, hotel accommodations, and detailed itinerary planning for job sites across the country Manage and maintain crew documentation in Buildertrend, ensuring all required paperwork is accurate, complete, and accessible before crews head out to job sites Maintain organized, accurate digital and physical filing systems, ensuring all office folders contain correct and up-to-date documentation Provide day-to-day administrative support across the office to help maintain smooth daily operations and workflow efficiency Serve as a reliable point of contact for coordinating between the office and traveling crew members Assist/prepare accurate project estimates using our internal pricing system (Buildertrend) and generate client-ready proposals that clearly communicate scope of work, pricing, and terms.

What We're Looking For:

Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously Excellent attention to detail, particularly around documentation and recordkeeping Comfortable coordinating travel logistics (flights, hotels, itineraries) for multiple people at once Experience with Buildertrend or similar project management/construction software is a plus, but not required — training provided Strong communication skills and a proactive, problem-solving mindset Prior experience in an administrative, logistics, or construction-support role is preferred Dependable and adaptable, with the ability to stay composed and effective when priorities shift or schedules change unexpectedly

Why Join Us:

At Sunrise Courts, our office team is the backbone that keeps our crews supported and our projects on schedule. This is a great opportunity for someone who enjoys variety, takes pride in staying organized, and wants to play a hands-on role in making sure every job runs smoothly from start to finish.

Pay:

$18.00 - $22.00 per hour Expected hours: 35.0 - 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Retirement plan Vision insurance

Work Location:

In person