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Now viewing: Personal Assistant
CA
Charlies A-1 Auto Body Inc
Personal Assistant
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Job Description
Job Overview We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role offers an exciting opportunity to work closely with senior management, as well as the company owner. Manage and coordinate online accounts, appointments, and business travel arrangements Handle various aspects of office management including filing, data entry, organizing events, and overseeing multi-line phone systems to ensure seamless communication flow Provide executive administrative support by preparing emails, proofreading documents, taking/filtering calls, and managing confidential information with discretion Assist with bookkeeping tasks using QuickBooks for invoicing, expense tracking, and basic financial record keeping, as well as outbound mail orders Support project coordination efforts by tracking deadlines, preparing materials, and collaborating with various departments to meet project objectives Demonstrated proficiency in office management tasks including filing systems, data entry, and handling confidential information Strong technical skills with expertise in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, video conferencing tools, and business travel arrangements Experience with bookkeeping software such as QuickBooks is highly desirable Excellent organizational skills with the ability to prioritize tasks effectively while maintaining attention to detail Exceptional written and verbal communication skills along with professional phone etiquette Ability to work independently as well as part of a team while managing multiple projects simultaneously Join us in this vibrant role where your organizational prowess and proactive attitude will make a meaningful impact! We value energetic individuals who thrive on supporting leadership through meticulous planning and seamless execution. This paid position offers an engaging environment where your skills will be recognized and your contributions celebrated.