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Administrative Assistant - BSN Program Position Purpose The Administrative Assistant for the Bachelor of Science in Nursing (BSN) Program at Hiram College plays a crucial role in supporting the administrative functions of the program. This position provides comprehensive support to the BSN Program Director, faculty, and students, ensuring the efficient operation of the program. The ideal candidate will be detail-oriented, organized, and capable of managing multiple tasks while maintaining a high level of professionalism.

Key Responsibilities and Duties Accreditation Support:

Assist the BSN Program Director with the preparation and maintenance of documentation required for the Ohio Board of Nursing (OBN), Higher Learning Commission (HLC), and Commission on Collegiate Nursing Education (CCNE) accreditation processes. Coordinate the collection, organization, and submission of data and reports for program evaluation and accreditation purposes. Maintain up-to-date records of all accreditation materials and ensure timely submission of reports and renewals.

Program Evaluation:

Support the BSN Program Director in the implementation and monitoring of program evaluation activities. Assist in gathering and analyzing data related to program outcomes, student performance, and faculty effectiveness. Prepare and disseminate evaluation reports to relevant stakeholders.

Student Support:

Serve as the primary point of contact for BSN students, providing information and guidance on program policies, procedures, and resources. Assist students with scheduling, registration, and course-related inquiries. Coordinate student events, orientations, and other program-related activities. Manage and maintain Trajecseys account for clinical tracking, student paperwork and student evaluations.

Prospective Student Engagement:

Serve as a key contact for prospective nursing students, responding to inquiries about the BSN program, admissions process, and course requirements. Conduct tours of nursing facilities for prospective students and their families, showcasing the program's resources, laboratories, and learning spaces. Collaborate with the Office of Admission to support recruitment efforts, including open-houses and some outreach events. Maintain communication with prospective students from initial inquiry through enrollment, fostering a welcoming and informative experience.

Marketing and Social Media Management:

Manage the Nursing Department's social media presence, creating and posting engaging content that highlights student achievements, faculty news, community partnerships, and program events. Collaborate with the College's Marketing and Communication Office to ensure consistent branding and messaging. Monitor social media engagement and analytics to enhance outreach and visibility. Assist in the development of promotional materials, newsletters, and digital content for the BSN program.

Faculty Support:

Provide administrative support to faculty members, including managing schedules, coordinating meetings, and preparing materials for classes. Assist faculty with the development and distribution of course materials, syllabi, and other educational resources. Support faculty in the use of technology and learning management systems.

General Administrative Duties:

Manage the day-to-day operations of the BSN program office, including handling phone calls, emails, and correspondence. Maintain and organize program files, databases, and records. Assist with the coordination of program events, meetings, and conferences. Perform other duties as assigned by the BSN Program Director to support the effective functioning of the program.

Clinical Coordination:

Obtain new and maintain existing clinical partnerships. Ensure all partnerships have current insurance coverage. Submit clinical requests in ACEMAPP. Enter student and clinical faculty requests in ACEMAPP. Verify clinical requirements for students and faculty. Submit rosters to clinical agencies. Maintain CPR status for faculty and students. Ensure that students and faculty have annual background checks. Work with faculty and students to ensure compliance with clinical site onboarding. Procure preceptors for practicum and research practicum. Maintain records for preceptors. Maintain records of faculty and clinical faculty. Qualifications Associate's degree required; Bachelor's degree preferred. Previous experience in an administrative or support role, preferably in a higher education or healthcare setting. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with learning management systems. Ability to work independently and as part of a team. High level of discretion and professionalism in handling sensitive information. Application Process Applicants should submit a cover letter, resume, and the names and contact information of three (3) professional references by clicking on the Apply Now link below or as a single document (PDF preferred) to HR@hiram.edu . Review of applications will begin immediately and continue until the position is filled. Hiram College is an Equal Opportunity Employer committed to Excellence through Diversity. To apply, please visit: https://hiram.wufoo.com/forms/apply-for-employment je-d2533af0dd194c52a436eaf41d8c78fd