Find & Apply For Office / Administrative Assistant Jobs in Wooster, Ohio

Project Administrator Keep projects moving. Solve problems. Connect the dots. We're looking for an organized and detail-oriented Project Administrator who enjoys keeping things on track and making sure the right information gets to the right people. In this role, you'll support Project Managers, internal teams, and customers by managing job data, supporting budgets and invoicing, coordinating information, and maintaining accurate customer orders. You'll play an important role in keeping project information accurate and projects moving forward. This means more than simply entering and maintaining data—you'll be expected to look closely at the information, recognize when something doesn't look right, research the issue, identify the root cause, and take action to help resolve it. You'll also support job setup, budgeting, invoicing, reporting, and customer order management. This Role May Be for You If…

You naturally notice when something doesn't look right and want to understand why.

You enjoy digging into data, researching discrepancies, and finding the root cause of an issue rather than simply passing it along.

You're proactive about identifying potential problems before they become bigger issues.

You're highly organized and can manage multiple projects, deadlines, and competing priorities without losing sight of accuracy.

You enjoy working with different teams and connecting the dots between information, people, and processes.

You take pride in providing accurate, timely information that helps others make good decisions and keep projects moving.

This is a great opportunity for someone who wants to learn the business, work across multiple areas of manufacturing, and make a real impact behind the scenes. If you're organized, analytical, curious, and someone who doesn't just spot problems but takes initiative to figure them out, this role may be for you. Key Responsibilities Job & Budget Management

Enter and maintain job information including job numbers, sub-jobs, purchase orders, revenue, payment terms, and ECNs

Create and update job sheets: calculate and track job costs

Enter task codes, labor hours, and material budgets

Maintain accurate sales reporting for awarded jobs including production, die services, ECNs, and ITS

Maintain organized job documentation including quotes, purchase orders, budgets, and project files

Invoicing & Financial Tracking

Track milestone payments and enter invoices into ERP system

Upload and distribute invoices to customer portals

Maintain invoice projection spreadsheets and assist with A/R communication

Production & Customer Support

Enter and adjust customer orders and releases in the system

Set up new customers and part information

Coordinate delivery updates and order changes between customers and internal teams

Maintain shipment tracking and support weekly reporting

Reporting & Administrative Support

Prepare monthly reports including sales, ECNs, invoicing summaries, booked orders, and projections

Run job close reports and maintain documentation

Maintain sales quote folders and job files

Provide general administrative and organizational support for the team What we are looking for:

Some experience with project coordination, operations support, or manufacturing administration

Strong Excel skills and experience working in an ERP system

Experience supporting budget tracking, invoicing, or financial reporting

Excellent attention to detail and organizational skills

Ability to manage your time for multiple priorities with sometimes conflicting schedules and respond to requests from multiple teams in a professional manner.

Experience in tooling, die, stamping, or manufacturing environments is helpful but not required

Physical Demands:

Primarily requiring prolonged periods of working on a computer.

Occasional walking, standing, bending, and reaching to access files or office equipment

Visual and auditory ability to work with computers, phone, and printed documents. Who We Are ArtiFlex Manufacturing designs and builds products and solutions for companies with tough challenges by employing people with a willingness and ability to be "Innovative. Problem Solving. Partners." We support and embody a vision of safely growing our people and unleashing their full potential because we see greatness in everyone we hire. Better products and services for our customers result from the dedicated development of our employees. That's our culture. Benefits We provide a full array of Health and Welfare plans including Medical, Dental, Vision, Disability & Life Insurance options, Flexible Spending and Health Savings Accounts, 401k with company matching, Paid Time Off, Holiday Pay, and Annual Bonus. Our employees additionally enjoy Tuition Reimbursement, Safety Shoe Compensation Program, Prescription Safety Glasses Reimbursement, Tool Purchase Program, Career Development, Training, Vehicle Purchase Supplier Discount, Company Events, Celebrations, and more! Employee Owned

Eligible ArtiFlex employees are ArtiFlex owners with our Employee Stock Ownership Plan (ESOP). This is a qualified retirement plan. If you are someone who enjoys keeping projects organized, working with data, supporting teams across the business, interpreting data to identify potential issues ahead of time, we encourage you to apply.