Find & Apply For Office / Administrative Assistant Jobs in Chickasha, Oklahoma

Job Summary We are seeking a dynamic and highly organized Administration Assistant to join our team! In this vital role, you will be part of the backbone in our office operations, ensuring smooth daily functions and providing exceptional support across various departments. Your energetic approach and attention to detail will help foster an efficient, welcoming environment for staff, clients, and visitors alike. Responsibilities Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette Handle multi-line phone systems efficiently, ensuring prompt and courteous communication with clients and team members Perform data entry and maintain accurate records using Microsoft Office applications and QuickBooks accounting software Oversee office management tasks such as filing, organizing supplies, and maintaining a clean, professional workspace Support bookkeeping activities including invoicing, expense tracking, and reconciling accounts in QuickBooks Assist with calendar management and scheduling appointments for staff or executives Provide excellent customer service by addressing inquiries via phone or email promptly and professionally Handle confidential information with discretion and ensure compliance with privacy standards Requirements Proven office experience with strong organizational skills and proficiency in Microsoft Office Suite (Word, Excel, Outlook) Experience with QuickBooks or similar accounting software is highly desirable Excellent written and verbal communication skills; bilingual abilities are a plus Demonstrated ability to manage multiple tasks efficiently in a fast-paced environment Strong computer literacy, including data entry, proofreading, and clerical skills Prior experience in customer support or administrative roles preferred Ability to handle confidential information responsibly while maintaining professionalism Personal assistant or office management experience is advantageous but not mandatory Exceptional time management skills with the ability to prioritize effectively Previous experience managing calendars, scheduling appointments, and coordinating meetings Join us as an Administration Assistant to be a key contributor in creating an organized, efficient workplace where your proactive approach makes a real difference! This role offers valuable growth opportunities within a supportive environment dedicated to your success.

Pay:

From $12.00 per hour Expected hours: 40.0 per week

Work Location:

In person