Find & Apply For Office / Administrative Assistant Jobs in Astoria, Oregon

Login Jobs Job Seekers Employers Login Office Specialist 1 for OSU Extension Clatsop County Office Oregon State University | Astoria, OR Applying to this job will open a new window on the employer's web site to apply there. Posted Date 9/03/2026 Description Oregon State University Division of Extension and Engagement invites applications for an Office Specialist 1 position for the Extension Service Clatsop County Office in Astoria, Oregon. This is a 12-month, part-time (approximately 35 hours per week), classified position. The mission of the OSU Division of Extension and Engagement (division) is to work with communities throughout Oregon to support lifelong learning and co-create innovative solutions to address local challenges. Together, we envision a future where Oregon's people, communities and ecosystems prosper. As a team member, this OS1 provides general office support and program support for Extension Clatsop County office. This OS1 provides a wide range of office support including serving as the office's reception, providing educational resources, performing record and database management, editing/updating/maintaining web/social media content and digital marketing, and providing general assistance to the public or referring individuals to the appropriate OSU Extension employee. The OS1 support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. This individual serves broad and diverse populations and provides services that are accessible and inclusive. Key Responsibilities Serve as the front desk reception, which includes answering multiple phone lines, screen and direct incoming calls; responding to emails and in-person requests; and returning voicemails promptly. Provide excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. Provide general office support, which includes preparing mailings; making copies; processing incoming mail; reserving meeting room; and ordering supplies. Provide general program support, which includes assisting the public and program participants with enrollment, resources, and ongoing relevant information; and creating original, public-facing documents with accurate program and office information. Edit, update, and maintain web/social media content and digital marketing materials. Assist with 4-H enrollment and fair management activities, which include attending the fair to help with fair event activities; and data entry (e.g., fair participant and events records) into the applicable system. Collect merchandise payments and registration fees (cash and check) for programs, issue receipts, and prepare for bank depositing.

Required Qualifications:

Completion of courses or training in office technology; OR One year of general clerical experience which included typing, word processing, or other generation of documents; OR An equivalent combination of training and experience.

Additional Required Qualifications:

Excellent customer service skills. A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming. General knowledge and ability to use computers, including proficiency with information technology, professional office software and collaborative work platforms. Ability to engage and communicate successfully and inclusively, both in writing and verbally, with broad and diverse audiences in a professional and culturally responsible manner. Ability to work independently under general supervision and use judgment in determining work methods and priorities. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per

University Standard:

05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

Preferred Qualifications:

Ability to work as a team to provide quality programs and outstanding customer service. Ability to manage multiple projects while completing assignments on time. Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment.

Working Conditions/Schedule:

This position is responsible for primary office coverage. Ability to lift, carry, push and pull educational materials and/or equipment up to 30 pounds. Access to a vehicle is necessary as duties will require driving/traveling to perform office support duties. Business mileage will be reimbursed based on OSU policies. For full consideration, applications must be received by September 11, 2026. Closes September 18, 2026. OSU is an EOE/Vets/Disabled Salary 18.06 - 24.99 Hour Location In-Person Position Type Part Time Experience Less than 2 years | 2-5 years | 5-10 years | More than 10 years Job Category Business Management & Administration Share this job + − Leaflet | © MapTiler © OpenStreetMap Address 2001 Marine Drive Astoria, OR 97103 JOB SEEKER Info Search Jobs Register Search Employers

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