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MC
Martelli Companies, LLC
Administrative Assistant
Job Description
Position Summary Martelli Companies LLC is seeking a dependable and organized Administrative Assistant to support the daily administrative and accounting functions of our Ivyland facility. This position will serve as a primary point of contact for the office and will work closely with management, accounting, and operations. The ideal candidate is organized, comfortable working with multiple priorities, and has prior experience with general office administration, time and attendance, and accounts payable. Responsibilities Answer and direct incoming phone calls and assist visitors Maintain calendars and coordinate meetings, appointments, and schedules Assist management with scheduling and general administrative needs Review and maintain employee time and attendance records Assist supervisors and employees with timekeeping corrections and questions Process accounts payable invoices and supporting documentation Match invoices to purchase orders, receipts, and other documentation as needed Assist with vendor inquiries and maintain vendor records Enter and maintain information in accounting and other company systems Maintain organized electronic and paper files Prepare spreadsheets, reports, correspondence, and other documents Assist with purchasing, order tracking, and general office supplies Provide administrative support to accounting and operations Perform other general office and administrative duties as needed Qualifications Prior administrative or office experience required Experience with time and attendance systems preferred Accounts payable or other basic accounting experience preferred Proficiency with Microsoft Excel, Word, Outlook, and general computer applications Strong organizational and time-management skills Good written and verbal communication skills Strong attention to detail and accuracy Ability to handle confidential employee and company information appropriately Ability to work independently and manage multiple priorities Experience in a manufacturing, fabrication, construction, or similar environment is a plus Schedule Full-time, Monday through Friday, 8:30 - 5:00, at our Ivyland, PA facility. About Martelli Companies Martelli Companies is a steel fabrication company serving commercial, transportation, infrastructure, and specialty fabrication markets. We are looking for an individual who can become a dependable part of our office team and help support the day-to-day needs of our employees, management, and operations.